UPB - Initiating a Prior Underpayment Adjustment (PUA) Late Job for Bi-Weekly Exempt Employees

Initiating a Prior Underpayment Adjustment (PUA) Late Job for Bi-Weekly Exempt Employees

A late job becomes effective too late for a payroll calculation and results in the employee not being paid on that job. A late job is supported by a backdated Personnel Date in Banner. Late Job is the adjustment reason to pay the employee for missed pay period(s).

NOTE: In some cases, you will need to adjust a different pay period than the one worked. For the job to be available on the adjustment, you will need to select the first pay period the job is active.

View the employee’s Payroll Record View (PRV)

  1. Log in to PARIS.
  2. Choose the employee to adjust.
    1. Enter the employee’s UIN in the QUICK SEARCH field.
    2. Select the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH.
      See the Performing an Advanced Employee Search job aid for help.
  3. Review the pay event you need to adjust.
    1. Select the Pay Event Year of the pay period to adjust if adjusting a previous year.
    2. Open the gray pay event accordion to review the pay event.
    3. Open the EVENT DETAILS accordion to view summary payroll information.
    4. Open the JOBS accordion to view all active jobs for the pay period.
    5. Select the green job bars to view payroll detail.
      NOTE: Review jobs in subsequent pay events to check for backdated personnel dates. The personnel date (PCD) is indicated on the job bar beginning with the pay period the job became effective.

Adjust pay

  1. Start the PUA.
    1. Open the gray pay even accordion to select the pay event and review payroll information.
    2. Select the ADJ button to the right.
      • The PAY HISTORY tab displays a new row in yellow for the adjustment.
    3. Choose the Adjustment Reason from the menu under Pay Event Detail:
      • Late Job
        NOTE: PARIS automatically completes the Event Type, Calc Method, and Print Method based on the selected adjustment reason. These are not user editable.
  2. Select the appropriate adjustment earnings code.
    1. Open the JOBS bar to display each active job for the pay period.
    2. Open the green job bar for the job to adjust. Job Detail opens.
    3. Select the New Earn Code Selection menu to expand the list.
    4. Choose the appropriate adjustment earn code from the New Earn Code Selection menu.
      NOTE: If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid.
    5. Select the Add New Earn Code button.
  3. Enter the adjustment pay.
    1. If paying hours, enter the number of hours worked in the Hours Or Units field.
      If paying dollars, enter 1 in the Hours Or Units field.
      Enter the total dollar amount in the Special Rate field.
      NOTE: If you use an adjust dollars earn code, you must include a detailed breakdown of hours and days, as well as any rate increase calculations in the memo.
    2. Select the Edit button to edit the C-FOAPAL if needed.
      NOTE: See the Editing Labor Distributions in PARIS job aid for help.
    3. Select the Save button (lower left) when all entries have been made.
  4. Make additional changes if required:
    • Add additional earnings as required
    • Select another job from this pay period to adjust.
      NOTE: Make sure the missed hours are accurately reported across all jobs.
    • Select another pay period to adjust.
      NOTE: Multiple adjustments can be bundled into one transaction
  5. Review changes.

    Enter Memo

    Enter a description for each adjustment in the transaction.

      1. Select the green MEMOS tab.
      2. Navigate into the Memos box.
      3. Type a detailed description for each adjustment of the transaction.
      4. Select the Add button.
      5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.


    Route the transaction.

      1. Select the Route button near the bottom left of the screen once all changes have been made.
      2. Successful routing is displayed in the yellow dialogue box at the top of the screen.

    NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.

    KeywordsPARIS, PUA, adjustment, late job   Doc ID119757
    OwnerLaura B.GroupUI Training and Development Resources
    Created2022-07-18 13:08:42Updated2023-05-12 14:36:04
    SitesUniversity of Illinois Training and Development Resources
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