UPB - Initiate a Relocation Assistance One-Time Moving Payment – Prior Underpayment Adjustment (PUA)

Provide one-time relocation assistance to qualifying new or transferred employees.

Units may, when funds are available, provide a one-time moving payment to new or transferred permanent, full-time members of the faculty, administrative, academic professional staff, and civil service staff.

The amount of the payment must be documented in a signed employment offer letter scanned under the OFFER-ACCEPTANCE LETTER document type in BDM.

See the relocation assistance policy 8.11.1 One-Time Moving Payment to the Employee.

View the employee’s Payroll Record View (PRV)

  1. Log in to PARIS.
  2. Choose the employee to adjust.
    1. Enter the employee’s UIN in the QUICK SEARCH field.
    2. Select the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH.
      See the Performing an Advanced Employee Search job aid for help.

Adjust pay

  1. Start the PUA.
    1. Open the gray pay even accordion to select the pay event and review payroll information.
    2. Select the ADJ button to the right.
      The PAY HISTORY tab displays a new row in yellow for the adjustment.
      NOTE: The transaction for relocation assistance cannot be initiated and reviewed until the first calendar day after the Current Adjustment Cutoff deadline. See the Payroll Schedule.
    3. Select Agreements/Settlements from the Adjustment Reason menu under Pay Event Detail.
      NOTE: PARIS automatically completes the Event Type, Calc Method, and Print Method based on the selected adjustment reason. These are not user editable.
  2. Select the appropriate adjustment earnings code.
    1. Open the JOBS bar to display each active job for the pay period.
    2. Open the green job bar for the job to adjust. Job Detail opens.
    3. Select the New Earn Code Selection menu to expand the list.
    4. Select the REL – Relocation Payment earn code from the New Earn Code Selection menu.
      NOTE: If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid.
    5. Select the Add New Earn Code button.
  3. Enter the relocation assistance pay according to the type of employee.
    1. Monthly or Bi-weekly Exempt employees:
      1. Enter “1” in the Hours Or Units field.
      2. Enter the total dollar amount in the Special Rate field.
    2. Bi-weekly Non-Exempt (hourly non-status) employees:
      1. Enter the total dollar amount in the Special Rate field.
      2. Enter a “1” under any date.
  4. Select the Edit button to edit the C-FOAPAL if needed.
    NOTE: See the Editing Labor Distributions in PARIS job aid for help.
    1. Select the Save button (lower left) when all entries have been made.
  5. Review changes.

Enter Memo

Enter a description for each adjustment in the transaction.

    1. Select the green MEMOS tab.
    2. Navigate into the Memos box.
    3. Type “Requesting a relocation assistance one-time payment. See the scanned Offer Letter.”
    4. Select the Add button.
    5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.


Route the transaction.

    1. Select the Route button near the bottom left of the screen once all changes have been made.
    2. Successful routing is displayed in the yellow dialogue box at the top of the screen.

NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.

      KeywordsPARIS, adjustment, PUA, relocation   Doc ID119726
      OwnerDon S.GroupUI Training and Development Resources
      Created2022-07-15 13:07:07Updated2024-03-26 15:02:31
      SitesUniversity of Illinois Training and Development Resources
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