UPB - Payroll Correction and Adjustment Guide for Bi-weekly Hourly Employees

Payroll correction options depend upon the stage of payment in relation to the bi-weekly payroll calculation.

See the Payroll Schedule and email communications for current deadlines, cutoff dates, and variations surrounding holidays.

A key to the acronyms used in this document can be found at the bottom of the page.

Stage 1: During Time Entry (usually until noon Tuesday)

During Time Entry
Issue/Status	Cause	Method of Correction
Timesheet not available (employee will not be paid on regular payroll)	New job has not been entered or applied to Banner. Adjustment required. NOTE: New job must be accurate and applied to Banner before starting the adjustment.	New Job transaction in HRFE (must be applied to Banner) AND PUA in PARIS (During calc. Stage 3 or 4)
Timesheet not available or cannot be accessed	Security or time entry setup errors. Contact your Unit Security Contact (USC). See Time Entry Security Setup Overview; Time Entry and Approval Routing Security Setup; Time Entry and Approval Security course.	Establish security access AND CPA or PUA in PARIS
Timesheet shows incorrect rate or available days	A Job Change was applied to Banner after the Job Change Cutoff. Timesheet is not valid and will not be in PARIS or the payroll calculation.	PUA in PARIS
Unable to extract or access timesheet	Routing queue is broken. Adjustment required. NOTE: See Stage 2 options once queue gets fixed.	CPA in PARIS
Timesheet not correct, Web Time Entry	Employee entry error	Return timesheet to employee in Web Time Entry
Timesheet not correct, timesheet approved	Incorrect timesheet erroneously approved	CPA in PARIS

Current Pay Adjustments Window
Issue/Status	Cause	Method of Correction
Timesheet not submitted or approved, 12 pm through 5 pm	NOTE: Superuser can extract, enter, submit, and approve timesheets between the 12:00 noon time entry cutoff through 5 p.m.	Superuser intervention
Timesheet not correct, timesheet approved	Incorrect timesheet erroneously approved	CPA in PARIS
Timesheet not approved	Superuser not available or unable to approve.	CPA in PARIS
CPA transaction not available in PARIS, timesheet approved	New Job was applied to Banner after the Job Change Cutoff. Timesheet is not valid and will not be in PARIS or the payroll calculation.	PUA in PARIS
CPA transaction has incorrect rate or days in PARIS	A Job Change was applied to Banner after the Job Change Cutoff. Timesheet and PARIS reflect the job information effective at the time of the job change cutoff.	PUA in PARIS

Through Pay Day
Issue/Status	Cause	Method of Correction
Employee is going to be underpaid	Timesheet or job errors. See PUA Adjustment Reasons Quick Guide.	PUA in PARIS
Employee is going to be overpaid	Timesheet or job errors. NOTE: Allow 3 days prior to payday to process a Pay Stop.	Pay Stop in ANA
After payroll calculation employee is not getting paid, or paid different from what was on the approved timesheet	New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: If overpaid, allow 3 days prior to payday to process a Pay Stop.	PUA in PARIS OR Pay Stop in ANA (if overpaid)

After Pay Day
Issue/Status	Cause	Method of Correction
Employee is underpaid	Timesheet or job errors. See PUA Adjustment Reasons Quick Guide.	PUA in PARIS
Employee is overpaid	Timesheet or job errors.	Overpayment in ANA
Approved timesheet was correct. Employee did not get paid, or was paid incorrectly	New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff.	PUA in PARIS OR Overpayment in ANA

Other Transactions
Transaction	Notes	Transaction Needed
Employee Recognition Award	Submit the payment request two weeks before the awards ceremony.	Employee Recognition Award in ANA
Separation	Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout.	Separation Transaction in HRFE AND PUA in PARIS

Key
Acronym Key
HRFE = Human Resources Front End PARIS = Payroll Adjustment Request Interface System CPA = Current Pay Adjustment PUA = Prior Underpayment Adjustment ANA = Adjustment Notification Application

Keywords:

adjustment, CPA, PUA, PARIS, ANA, Pay, stop, pay stop

Doc ID:

119766

Owned by:

Don S. in UI Training and Development Resources

Created:

2022-07-18

Updated:

2024-03-21

Sites:

University of Illinois Training and Development Resources

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