Zoom, Using authentication to limit access to your virtual event

Protect your Zoom events using authentication settings.

To add another layer of protection to your Zoom event, you can restrict access to authenticated users in one of two ways. Authenticated users must log in before they can join the Zoom event.

Users Logged in to Zoom.us

This option allows anyone who has a Zoom account to access your meeting. Use this option if participants are not part of the University of Illinois System or do not have a University of Illinois email address.
Because anyone can create a Zoom account, this option is less secure than restricting access to users logged in with a University of Illinois email address.

Turn on authentication options

  1. Go to https://illinois.zoom.us and click the Sign in button.
  2. Click the Settings button on the left-hand side of the screen. This will take you to the Settings page, which has three sections across the top: Meeting, Recording, and Telephone.
  3. Select the Meeting section.
  4. Click the slider to the right of Only authenticated users can join meetings to turn it on.
  5. Click the slider to the right of Only authenticated users can join meetings from Web client to turn it on. We recommend using both options, because participants may join through the Zoom app or through a web browser.

Notice that Sign in to Zoom.us is the default authentication option.


IMPORTANT: The Only authenticated users can join meetings from Web client option will automatically apply to all previously scheduled and future meetings. It will not appear in the meeting's scheduling window. This is different from the other authentication option (Only authenticated users can join meetings).

Schedule a meeting with authentication

  1. Schedule the meeting as you normally would.  
  2. Scroll down to find the Only authenticated users can join option and click it.
  3. Select the appropriate authentication option to use.  

IMPORTANT: 

If users attempt to join your meeting and are not signed into Zoom.us, they will receive an error message.

In meeting notice to log into Zoom.us

Add authentication to a previously scheduled meeting

  1. Log in to https://illinois.zoom.us or your Moodle or Compass course module to find the Zoom event.
  2. Scroll down to find the Edit this Meeting button. Click it.
    Edit meeting via web portal.  Edit meeting button highlighted at the bottom of the edit meeting window to the left of "Start this meeting" button.
  3. If this is a recurring meeting, click All.
    Recurring meeting edit pop out.  All button located at the bottom right corner of pop up window to the right of "only this meeting" and to the left of "cancel".
  4. Scroll down to the Meeting Options section and click Only authenticated users can join.
  5. Select the appropriate authentication option.
  6. Click the Save button.

Users Logged in with a University of Illinois Address

This option requires participants to authenticate (log in) to Zoom using their University of Illinois email address. For example, only users with an email address ending in uillinois.edu, uis.edu, uic.edu, or illinois.edu would be able to participate in the meeting. Use this option if all participants are part of the University of Illinois System, or if participants have a specific email domain. For example, if your meeting has a speaker from a certain company, you can add the speaker's email domain so that they can join the event.

Turn on authentication options

  1. Go to https://illinois.zoom.us and click the Sign in button.
  2. Click the Settings button on the left-hand side of the screen. This will take you to the Settings page, which has three sections across the top: Meeting, Recording, and Telephone.
  3. Select the Meeting section.
  4. Click the slider to the right of Only authenticated users can join meetings to turn it on.
  5. Click the slider to the right of Only authenticated users can join meetings from Web client to turn it on. (We recommend using both options, because participants may join through the Zoom app or through a web browser.)

Edit authentication options

If needed, you can make changes to the authentication options by clicking the Edit link. You can add or delete approved email domains to the Illinois email accounts option. For example, if your meeting has a panel of speakers from different universities, you can add those email domains so that your speakers can join the event. You can also edit these options while scheduling a meeting.

  1. Click the Edit link next to Illinois email accounts.
  2. Add or delete email address domains to allow users from those domains to join your meetings.
  3. Click the Save button.


Schedule a meeting with authentication

  1. Schedule the meeting as you normally would.  
  2. Scroll down to find the Only authenticated users can join option and click it.
  3. Select the appropriate authentication option to use.  

IMPORTANT: 

If users attempt to join your meeting and are logged in with an unapproved email address, they will receive an error message.This notice is displayed to participants who attempt to join while logged in with an unapproved email address.

Add authentication to a previously scheduled meeting

  1. Log in to https://illinois.zoom.us or your Moodle or Compass course module to find the Zoom event.
  2. Scroll down to find the Edit this Meeting button. Click it.
    Edit meeting via web portal.  Edit meeting button highlighted at the bottom of the edit meeting window to the left of "Start this meeting" button.
  3. If this is a recurring meeting, click All.
    Recurring meeting edit pop out.  All button located at the bottom right corner of pop up window to the right of "only this meeting" and to the left of "cancel".
  4. Scroll down to the Meeting Options section and click Only authenticated users can join.
  5. Select the appropriate authentication option. Note that you can edit here if needed.
  6. Click the Save button.






Keywords:protect, meeting, webinar, web, portal, Only, Authenticated, Users, Can, Join, Meetings   Doc ID:99919
Owner:zoom t.Group:University of Illinois Technology Services
Created:2020-04-01 16:36 CDTUpdated:2020-08-14 15:28 CDT
Sites:University of Illinois Technology Services
Feedback:  5   6