Outlook Online, Calendar, Adding Delegate Permissions

There are many scenarios that require someone to have full access to someone else's calendar, i.e. to be a delegate. For example, an assistant may schedule meetings on behalf of a department head. The steps below will demonstrate how to give someone delegate access to one's calendar via Outlook Online (Webmail).

NOTE: This article only shows the process in Outlook Online (Webmail). The steps for the Outlook Desktop app can be found in this article.

To give someone delegate access to your calendar:

Sign in to your email account in Outlook Online - webmail.illinois.edu

Go to the Calendar view

Under "My calendars," hover over "Calendar" and click the "..." to bring up options. (You can also RIGHT-click on "Calendar")

Choose "Sharing and permissions"

Image of calendar with options menu. Sharing and permissions is highlighted.

Look up the person you want by name or NetID

Select that person and change the permissions drop-down to "Delegate"

Image of Sharing and permissions window. An individual is selected and their permission level is set to Delegate

Select "Share" to save

Close the window when done

NOTE: Sharing permissions can take up to four hours to go into effect.


Keywords:
OWA, O365, "Office 365", "Outlook 365", sharing, permission, access, delegate, "on behalf", Webmail, shared, "on behalf of" 
Doc ID:
108543
Owned by:
Allison P. in UI Gies College of Business
Created:
2021-01-22
Updated:
2024-06-13
Sites:
UI Gies College of Business