Affiliate NetID, Sponsor Process
Key Terminology
People
- External Affiliate/Affiliate (previously known as Sponsored NetID)
- The person who is requesting a new affiliation status
- The person currently with an active affiliation status
- Sponsor (previously known as Proxy) - University employee tasked with assisting a new applicant with requesting a new affiliation status
- Unit Manager - University employee who is responsible for managing active affiliates within an affiliation category. This person is considered the owner of the affiliation. Multiple employees may be a Unit Manager encompassing the same Campus Unit. It is recommended you have at least 2 Unit Managers per Campus Unit.
Affiliations
- Campus - The Campus the NetID will be functioning under.
- Campus Unit - College, Department or allied agency requesting the affiliate account. This Campus Unit name should appear as it does in Banner.
- Affiliation Type - This will begin with 'affiliate-' and will correspond with the campus unit.
There are three generic affiliations that all campus units can have access to: - affiliate-vendor - vendor or contractor access
- affiliate-researcher - visiting researchers
- affiliate-visitingscholar - fellows and post docs
Request an Affiliate NetID
First, the Sponsor or Affiliate must fill out this form to create the Affiliate NetID. Instructions available here (login required).
Once the request has been completed, the Sponsor will receive an email asking them to approve the requested Affiliate NetID. The Sponsor may also go directly to the approval form. Note: Sponsor must be on campus or connected to the VPN in order to approve the request.
When the Sponsor approves the request through the email, the Unit Manager will receive a notice to review and approve/deny the Affiliate NetID request.
The Unit Manager will likely reach out to the Sponsor for a justification for the NetID as well as how long it will be needed. The default is one (1) year.
If the Unit Manager is also the Sponsor, only one approval will be needed.
If the Affiliate NetID is approved, the Affiliate will be notified to claim their NetID.
Note: if the Affiliate needs a Microsoft 365 Email or U of I Box Account, the Sponsor must email consult@illinois.edu and request the additional services after the Affiliate has claimed their NetID.
Renew or Extend an Affiliate NetID
Unit Managers will receive an email when Affiliate NetIDs are about to expire. A Unit Manager can go into the Affiliate NetID Manager and extend the dates for the Affiliate NetID.