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HR Front End Document Types & Associated Documents

This document contains HR Front End document types and associated documents.

  • Agreement
    • MOU’s
  • ANCRA Documents
  • Application
  • Awards
  • Background Check
    • Background Check email approval
  • Certifications
    • Degree Confirmation or Degree Letters
  • Civil Service Employment Denial Letter
  • Civil Service Exam Request Denial Letter
  • Civil Service Flex Year Acceptance
  • Civil Service Master Referral
  • Civil Service Notice of Prob Period
  • Civil Service Prob. Employee Performance Eval
  • Civil Service Veteran’s Points
  • Civil Service Voluntary Downgrade Form
  • Conditional Hire STM.
    • Conditional Hire Employee Agreement

      **Upload BOTH documents in HRFE

  • CV/Resume
  • EH Employment Docs
  • Employment Docs
    • Hiring Request Form (only attach if required by college) 
    • SURS Annuity Form
    • J-1 Letters
    • Salary Approval (Civil Service - ONLY if outside of approved range)
  • Exception to Limit on Summer Appt
    • Summer Exception Form 
  • FMLA Request/Approval 
  • FTE Change
    • FTE/Percent Time Change Acceptance form 
  • I-9 – DO NOT USE • Insurance Marketplace Notice • Leave - Military Documentation
  • Leave of Absence Covid Retro
  • Leave of Absence – Request
    • COVID Certification Form
  • Letter of Rec./Ref./Employee Ver
  • Loan Default
  • Letter of Explanation - General
    • Spreadsheets reporting time worked
  • Letter of Explanation – Confidential
    • Documentation w/reference to another person
      • Example: Letter reflecting salary increases for multiple employees
  • Nepotism 
  • Nonimmigrant Alien
  • Notification of Non-Reappointment 
    • These should all go through Illinois Human Resources. Do NOT start a HRFE transaction!
  • Offer-Acceptance Letter
  • PITR
  • Position/Job Description – (Does not need to be attached any longer)
  • Professional License
  • Provost Approval
    • Retire/Rehire Form
    • Documents with Office of Provost Approval stamp
    • Mid-Year Salary Increases
  • Search Approval 
    • OAE Search email approval
    • Appointment Form
    • JDX Approval Email
  • Search Waiver
    • OAE Search Waiver email approval
  • Separation Docs
    • Resignation Letters
    • Waiver of Sick Leave Payout
    • Employee Separation and Exit Form
  • Service in Excess of 100%
    • Service in Excess of 100% form (not summer exception form)
  • Sexual Misconduct Check
    • Sexual Misconduct Check email approval
  • Sick/Transfer/Reinstate/Waive
  • SSA Form 1945 
  • SSN/Name Change Form – Do NOT attach SSN or Driver’s License
  • State Prior Service
  • Transcript for Employ (HS or COLL)
  • UI BOT Approval
    • BOT Approval email

Keywords:
HR Front End, Document 
Doc ID:
157197
Owned by:
Anisat A. in University of Illinois Human Resources
Created:
2025-12-10
Updated:
2026-01-30
Sites:
University of Illinois Human Resources