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Form I-9 Completion Information for New Hires
New hires MUST contact their unit HR staff and complete form I-9 PRIOR to starting any work.
The University of Illinois is an E-Verify employer. As an E-Verify employer, there are special rules related to completing an I-9. Federal law requires employers to verify the identity and employment authorization of new employees and, in certain instances, to reverify that the employee is still authorized to work. As a new hire, this job aid provides instruction to complete your I-9.
FORM I-9 SECTION 1: EMPLOYEE COMPLETES
You must sign Section 1 of your I-9 on/before your first work day.
E-Verify requires your US social security number be entered in section 1 of your I-9.
NOTE: Should you NOT have a US social security number, you must leave this field blank. Your unit HR will provide direction to apply for and obtain your US social security number. Information about applying for your US social security number can be found on the ISSS website as well.
Once you obtain your US social security number, you MUST contact your unit HR immediately to schedule a time to enter your US social security number in section 1 of your I-9.
FORM I-9 SECTION 2: EMPLOYER/AUTHORIZED REPRESENTATIVE COMPLETES
Documents that establish identity and employment authorization must be presented to complete section 2 of your I-9, and a list of acceptable documents may be found online. You must present original document(s) to your unit HR office no later than three (3) calendar days after your start date. You may present:
- One document from List A (establishes identity AND employment authorization) OR
- One document from List B (establishes identity [E-Verify requires a list B document MUST contain a photograph]), AND one document from List C (establishes employment authorization).
NOTE: E-Verify requires the following documents be scanned to section 2 of your I-9, should they be presented:
- US Passport (picture and barcode pages)
- US Passport Card (front and back of the card)
- EAD Card (front and back of the card)
- US Permanent Resident Card (front and back of the card)