• New Hire Without Search Form (Search Waiver) Overview
• How to Access the Cornerstone System
• How to Submit a New Hire Without Search Form

New Hire Without Search Form (Search Waiver) Overview

• Please note: this form must be fully approved before an offer is made.
• A search wavier can be requested to hire an individual directly into an appointment, in lieu of conducting a full search process. Waivers are intended for short term/urgent needs, such as a last minute teaching need in which there is not time to conduct a search. The search waiver length should be for a limited time (i.e. one semester) to address the immediate need, unless there is a unique circumstance that is discussed with the Office for Access and Equity.
• When completing the New Hire Without Search (Search Waiver) form please provide an explanation of why a search is not feasible to fill the appointment, including information that can clarify the exceptional or urgent nature of the request, as well as the expected length of the appointment. In addition, the documentation must explain how the proposed appointee was identified and whether other individuals were considered for the appointment.
• Prior to submitting this form, a requisition will need to be created. This is done by starting in JDX, with either a “Faculty Vacancy” or a “Staff Vacancy”. After the vacancy feeds into Cornerstone and creates the requisition workflow, an applicant record must be added to the requisition along with a copy of the appointee’s resume/CV. Please see corresponding job aids,for additional information on these steps.
• If you have any questions, please contact ihr-hrais@illinois.edu.

How to Access the Cornerstone System

1. Open internet browser and go to: apps.uillinois.edu
2. Select Cornerstone - Urbana (found on the Human Resources card)
3. Log in to Cornerstone using your net ID and password

How to Submit a New Hire Without Search Form

1. In the top right corner, click the three white lines to open the Navigation Menu

   

2. Go to Additional Resources, click the arrow, and then select Useful Information

   

3. Click on Appointment Form

   

4. Click on Fill out new form and proceed to complete the form (fields with a red asterisk* are required)

   

5. Proposed Appointee: Is the proposed appointee a current employee? * – Select Yes or No (If yes, please enter the employee UIN or Net ID)

   

6. Click Next and proceed to complete the form (fields with a red asterisk* are required

   

   1. Cornerstone Requisition ID *
   2. Proposed Title * – must match what was approved on the job description.
   3. Proposed Date of Appointment
   4. Percent Time of Appointment
   5. Proposed Salary Offer *
   6. Appointee First Name *
   7. Appointee Last Name *
   8. Applicant Email – If the appointee is not a current employee, the email address must match the email address the applicant provided on their application.

      

   9. Type of Appointment * – Click arrow to open drop-down menu and select Academic Hourly Appointment
   10. Current Employee Group – Used for current employees only; leave blank for external hires.
   11. New Employee Group * – Click arrow to open drop-down menu and select employee group
   12. Secondary Contact for Approval Notifications
7. Click Next and proceed to complete the form (fields with a red asterisk* are required)
8. New Hire Without Search (Search Waiver Request) – Before proceeding, please make sure you have submitted or attached an applicant record for this candidate to the requisition in Cornerstone. For instructions on completing this step, please view the Cornerstone job aid titled Add Applicant to a Requisition. Check the box to confirm that the candidate has been associated with the corresponding requisition. *

   

   1. Current Title and Current Employer

      

   2. Previously Hired from Waiver? – Choose “yes” if the proposed appointeewas previously hired through a search waiver for this position or a similarposition in your department.

      

   3. Waiver Basis – Choose the option which best describes the reason for thewaiver.

      

      1. Temporary/Urgent Teaching Appointment
      2. Temporary/Urgent Non-Teaching Appointment
      3. Senior Faculty Administrator
      4. Research Associate from Postdoctoral Research Associate
      5. Other – if “other”, please briefly describe
   4. Attachments – If you have a justification document responsive to the questions below, you can attach it here and state “see attached” in the relevant questions below.

      

   5. Waiver Justification * – Please provide an explanation as to why a search is not feasible or possible. Please include information that can help clarify the exceptional and urgent nature of the request, as well as the expected duration of the appointment.

      

   6. How was the proposed appointee found? – Please be specific. For example, if a candidate was recommended, by whom? If interest was solicited, please describe the process.

      

   7. How is the appointee best or uniquely qualified for the position? Whatwas the evaluation criteria?

      

   8. Were any other individuals considered? If yes, please list them here. If not, please enter “N/A”.

      

   9. If others were considered (above) please briefly explain why they were not selected for this position.

      

   10. Requested Waiver End Date *

       

   11. Approved Waiver End Date (OAE Use) – Please leave blank. OAE will complete this field when reviewing the form

       

   12. Additional Attachments – If you have any additional documents you need to attach, you can do so below, by clicking the “Add Additional Attachments Row” button.

       

   13. Select Next Approver (Department) * – Enter the NetID of the Department Approver

       

   14. Select College for Approval * – use the drop-down menu to find and select your college

       

9. Click Next

   

10. Confirmation – Your form information has been entered. To confirm the submission,check the box next to “check here to confirm submission” and then click Save. If you need to go back to make corrections, or exit and return later, you can click Previous

    

Last Modified: October 23, 2024