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Instructor Checklist - Engineering IT

1. Designate Course Staff With Class Tools

• Go to https://my.engr.illinois.edu/classtools/, choose "Edit Staff."
• Use our self-service portal tool to identify TAs and co-instructors. 
• The course staff group is used for administrative permissions in the course (viewing and editing the rosters, editing web information, access to course file shares, etc.).
• For help and more information on using Class Tools, see: https://go.illinois.edu/ews-instructor-tools.

2. Confirm EWS Lab Reservations

• If your course uses EWS labs for instruction, confirm the reservations are present on our calendars. Be sure to check for recurring or one-time events.
• View the calendar at: https://my.engr.illinois.edu/excal/
• To reserve an EWS labs, request a reservation at: https://go.illinois.edu/EWSreserve

3. Confirm Software for Your Course

• View the standard list of installed software.
• If you need software installed in EWS labs or remote access environments, please submit a software request at https://go.illinois.edu/EWSsoftware.
• Complications relating to licensing, purchasing, and installation may cause delays, so please submit requests as early as possible.
• We cannot guarantee the continued installation of software requested for previous semesters. To guarantee you have the software you need, please submit a software request for the respective semester.

4. Confirm A/V In Your Classroom

• Visit your classroom prior to your first time teaching and familiarize yourself with the equipment.
• Review our supported AV spaces at https://go.illinois.edu/engr-rooms.
• Information and instructions for rooms supporting conferencing is located at https://go.illinois.edu/engr-conferencing. 
• Contact engrit-help@illinois.edu for AV questions.

5. Review Lecture Recording Options

• In classroom lecture and event recording:
  • Several classrooms in the Grainger College of Engineering campus are equipped for lecture and event recording.
  • Review lecture capture options and available spaces: Grainger College of Engineering Presentation/Lecture Capture Recordings 
  • Request a lecture capture recording: https://go.illinois.edu/EngineeringLectureCaptureScheduling
• Do-it-yourself software-based lecture recording:
  • Kaltura Personal Capture for Mediaspace

6.  Review Course Website Hosting Options

• There are several different web hosting options/platforms for courses (including HTML file hosting, wikis, and course management systems).
• If you host your course website on another site, we recommend that you register its URL to make the https://courses.grainger.illinois.edu/ site redirect.
• Contact grainger-marcom@illinois.edu for Course Website questions.

For assistance with any of these resources, please contact us at ews@illinois.edu or (217) 333-1313. Have a great semester!

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Short URL for this page: https://go.illinois.edu/ews-instructor-checklist