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TeamDynamix, Collaborative Board/Global Admin Board Decisions

9/6/22 

• Urbana TDAG received approval to move forward on planning non-IT ticketing coming into TDX, as well as individual Asset applications to support local asset management. 
• Sarah Follmer has taken over for Allison Payne as co-chair of CTC, Collaborative Board approves 
• Matthew Magee will take over as chair of Global Admin Committee, Collaborative Board approves 
• Respective TDAG representative on the Collaborative Board will be responsible for bringing relevant updates back to university's TDAG. 
• Collaborative Board agreement to communicate significant updates/topics from its meetings to the relevant committees (Global Admin and/or Communications & Training) 

 

7/12/22 

• Wes Pate designated as facilitator/leader for the App Admin community, Collaborative Board approves 
• Sandbox refresh happened on July 5^th 2022  
• UIC service catalog refresh completed 

 

5/31/22 

• Agreement on creating an Application Administrators Community for U of I TDX application admins 
• TDX Collaborative Board agreed system wide scope for App Admin community would be best and also agreed that no formal charter would be written as it is intended to be a community. 

 

5/17/22 

• TDX automation use-cases were submitted to BPA (Business Process Automation) team at AITS for discussion/review  

 

3/22/22 

• TDX Collaborative Board agreed that the Global Admin Committee will be responsible for updating/maintaining KB article with the key elements that are coming in future releases.  

 

3/8/22 

• Finalized Communications & Training Committee membership  
• Reviewed iPaaS use cases (demo on 3/18/22) 

  

1/11/22

• Presenting to ITLT on 1/19 to share current status of the platform at U of I

12/14/21

• Worked with System Offices Shared Services (formerly Organizational Effectiveness) group to take on Training & Communications scope for TDX platform. Draft charge being worked on.
  • Global Administrator Committee responsible for content and functional expertise
• U of I generated TDX Enhancement Requests will be logged and made visible. Global Admin Committee charged with implementing.

11/30/21

• Decision/Change Log for TDX to be documented and maintained in Answers KB. Three levels:
  • TDX Platform/Service -> Collaborative Board responsible
  • TDX Administration -> Global Admin Committee responsible
  • University-level Help Centers -> Respective central IT unit responsible

11/16/21

• Decided TDX Project website should not transition to a long-term operational site.
  • Service Information -> Service Catalog entries
  • Operational Documentation -> Into KB
  • Support Documentation -> Into KB
  • Implementation Project Artifacts -> Into Box
• Assigned task of creating TDX Change Control process to Global Administrator Committee.

11/2/21

• Decided TDX Business Review meetings should be semiannual, to be attended by Collaborative Board
• Decided TDX Product meetings should follow a ~2 weeks after each TDX version release, to be attended by Collaborative Board and Global Administrators Committee

10/19/21

• Generated topics for TDX Business Review and TDX Product meetings

10/5/21

• Defined minimum requirements for service catalog entries
  • About this Service
    • Service Description
    • Other Names (where applicable)
• Getting/Using this Service
  • • Eligibility
    • Cost
    • How to Access
    • How to Use (Links to Documentation/etc)
• Support/Hours
  • • Contact Point for support
    • Provided by (optional)
• Approved exemption for Global Admin access for web dev needs

9/21/21

• Defined Global Admin roles/responsibilities and charge for Global Administrator Committee
• Agreed to limiting Global Administrator role access to 8 (2 from each university + system offices)
• Formalized membership of Global Admin Committee

8/24/21

• Approved removal of links.illinois.edu link tracking for TDX emails

7/11/21

• Approved set of pending integration enhancement requests
• Job Titles
• College Affiliation for Students
• Enhanced role distinctions (Faculty vs Staff, etc)

6/29/21

• Decision to leverage the TDX platform to manage the platform (ticketing app to be set up to take in requests/incidents about the TDX platform for global admin scope)

 

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