Identity Management, Sponsored NetIDs

This page contains information for long-term guests and visitors to campus (i.e. people who are visiting for a month or more) including how to request an account.

The Sponsored NetID process is changing. In order to request or renew an Affiliate NetID (formerly sponsored netID) your department will need to be provisioned in the Affiliate NetID Manager.  The business unit for your department can request this by going to the Affiliate NetID Manager Department Provisioning Request form. 

What is an Affiliate NetID (formerly sponsored NetID)?:

An affiliate NetID (also known as a long-term guest NetID) provides guests who will be on campus for at least one month (at the request of an academic department or unit) access to certain University resources, such as networking and library resources, and allows the department to request an optional Exchange email account.

Key Terminology

People

  • External Affiliate (previously known as Sponsored NetID)
    • The person who is requesting a new affiliation status
    • The person currently with an active affiliation status
  • Sponsor (previously known as Proxy) - University employee tasked with assisting a new applicant with requesting a new affiliation status
  • Unit Manager - University employee who is responsible for managing active affiliates within an affiliation category. This person is considered the owner of the affiliation. Multiple employees may be a Unit Manager encompassing the same Campus Unit.  It is recommended you have at least 2 Unit Managers per Campus Unit.

Affiliations

  • Campus - The Campus the NetID will be functioning under.
  • Campus Unit - College, Department or allied agency requesting the affiliate account. This Campus Unit name should appear as it does in Banner.
  • Affiliation Type - This will begin with 'affiliate-' and will correspond with the campus unit. 
    There are three generic affiliations that all campus units can have access to:
        • affiliate-vendor: This is for vendor or contractor access
        • affiliate-researcher: This is for library access for visiting researchers
        • affiliate-visitingscholar: This is for fellows and post docs

    Services available to individuals with an Affiliate NetID:

    Being sponsored by a department allows access to the following:

    • A unique NetID and password
    • IllinoisNet wireless
    • Campus VPN
    • Some library resources (more information: https://www.library.illinois.edu/borrowing/visitors-and-affiliates/) 
    • Exchange email - ONLY UPON REQUEST (if your department had requested it, see below for details)
    • U of I Box account - ONLY UPON REQUEST (if your department had requested it, see below for details)
    • ICS computer labs 
      • Instructional Computing Services (ICS) labs are available in several locations around campus

    Please note: If you are unable to login to a particular application, that application may not be covered by a sponsored account.

    Once your affiliate NetID is created, you can access ICS labs and other services within 24 hours.

    Optional services:

    These services must be requested by the sponsor of the NetID. A business case should be provided as to why the service is necessary.  Business case and services requested will need to be a stand along request to consult@illinois.edu

    Microsoft Exchange Email
    If your sponsoring department has arranged for you to have a Microsoft Exchange account for email and calendaring services.You will have access within four hours of claiming your NetID. You will access your inbox at  outlook.office365.com. Your email is your NetID@illinois.edu.

    U of I Box Account
    If a Box account was created for you, you can log in at https://uofi.box.com.

     


    Keywords:long-term, guests, visitors, NetID, library, Exchange, Email, Active Directory, AD, Instructional Computing Services, ICS, labs, passwords, guest, sponsored, account, sponsor affiliate, sponsorship   Doc ID:48211
    Owner:ID M.Group:University of Illinois Technology Services
    Created:2015-03-04 11:33 CSTUpdated:2023-02-03 15:07 CST
    Sites:University of Illinois Technology Services
    Feedback:  14   5