Identity Management, Sponsored NetIDs

A sponsored NetID is generally used for the following groups:

•  Visiting Scholars
•  People on approved leave of absence
•  Vendors
•  Other affiliates that work in some capacity with the University

Services available to individuals with a sponsored NetID:

Being sponsored by a department allows access to the following:

• A unique NetID and password
• IllinoisNet wireless
• Campus VPN
• Some library resources (more information: https://www.library.illinois.edu/borrowing/visitors-and-affiliates/) 
• Exchange email - ONLY UPON REQUEST (if your department had requested it, see below for details)
• U of I Box account - ONLY UPON REQUEST (if your department had requested it, see below for details)
• ICS computer labs 
  • Instructional Computing Services (ICS) labs are available in several locations around campus

Once your long-term guest NetID is created, you can access ICS labs and other services within 24 hours.

Note: The sponsored account must set a password and account recovery options at the NetID Center.

Please note: If you are unable to login to a particular application, that application may not be covered by a sponsored account.

Optional services:

Microsoft Exchange Email
If your sponsoring department has arranged for you to have a Microsoft Exchange account for email and calendaring services, you will need to set a NetID password in order to access your mailbox. You can set your NetID password at the NetID Center and access your inbox at outlook.office365.com. Your email is your NetID@illinois.edu.

U of I Box Account
If a Box account is created for you, you can log in at https://uofi.box.com.

How to request a sponsored NetID:

Departments must request the sponsored NetID on behalf of the guest.

If the guest already has a NetID, their department can send a request to the Tech Services Help Desk for it to be reactivated (consult@illinois.edu or 217-244-7000). Please send this request using your Illinois email account or using your Skype for Business account. The request must include the following information:

• Guest's UIN
• Guest's full name
• End date 
  • When the guest's visit is expected to end, up to 1 year in the future. This can be renewed.
  • Both the sponsor and the guest will receive an email warning prior to expiration.   
• NetID of sponsor or proxy (if different from requester)
• If the guest needs an Exchange inbox

If the guest does NOT have a NetID, their department must request one.

1. Your guest must have a University Identification Number (UIN) before being given a guest NetID. In order to request a UIN, your department must fill out the Request for UIN Form: https://www.treasury.uillinois.edu/userfiles/Servers/Server_338/file/icardPrograms/form_UINRequest_2103.pdf
2. Once the department sponsor fills out the UIN Request form, he/she should submit it to the i-card Programs Office for processing: https://www.icardnet.uillinois.edu/public/contact.cfm
   
3. After your guest has received his or her UIN, the department must send a request to the Help Desk with the following information:
   • Guest's UIN
   • Guest's full name (first, middle, last, suffix - to match the name submitted to the i-card Office)
   • End date 
     • When the guest's visit is expected to end, up to 1 year in the future. This can be renewed.  
   • NetID of sponsor or proxy (if different from requester)
   • If the guest needs an Exchange inbox
4. The Help Desk will create the NetID and will contact you via PEAR (https://go.illinois.edu/pear) with your guest's NetID information, and how they can obtain their credentials.
   

How to renew a sponsorship:

Additional Help:

For additional assistance with guest NetIDs, contact the Technology Services Help Desk at (217) 244-7000 or consult@illinois.edu.