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Wiki, What are the content retention guidelines for Wiki spaces?
Wiki, What are the content retention guidelines for Wiki spaces?
There are three main categories of content cleanup cycles for the Illinois Wiki. These cycles will be scheduled and communicated to space administrators via email before a purge process begins. There will also be a posting to the main Wiki dashboard to communicate important announcements and updates.
The most previous purge cycle was performed in Fall 2017.
1.
Trash Purge
a. When content is deleted by a user it is moved to
the Trash.
b.
A space administrator can restore the content by
following the instructions found here:
i.
https://confluence.atlassian.com/conf60/delete-or-restore-a-page-852731427.html
c.
Once trash is purged from a space, it cannot be
restored.
2.
One Page, One Year
a. This category encompasses spaces with only one
page and have not been edited for more than a calendar year. These spaces are
often created in error, information is moved to an existing team space, or
another collaboration platform was found that better suited the information
being gathered.
b.
These pages are copied from production, purged
from the Illinois Wiki, and retained for six months in an archive before being
permanently deleted.
c.
Restoration during this six month timeframe can
be achieved by contacting the Service Desk at consult@illinois.edu and having a ticket
sent to the Illinois Wiki Service Administrators.
3.
Seven years stale
a.
These spaces contain more than a single piece of
content and have had no edit on any sub-page for more than seven years. The
amount of content can vary widely from only a few sub-pages to thousands of
pages.
b.
These pages are copied from production, purged
from the Illinois Wiki, and retained for one year in an archive before being
permanently deleted.
c. Restoration during this twelve month timeframe can be achieved by contacting the Service Desk at consult@illinois.edu and having a ticket sent to the Illinois Wiki Service Administrators.