KB User's Guide - Documents Tab - Status
This document discusses how each document status is defined.
In Progress: A document in this status is actively being edited. It may be a new document that has never been published or a previously published document that requires edits.
In Review: A document in this status indicates edits are complete and are ready to be reviewed and/or published. Use this status to have new documents activated, to have updated documents activated, or after adding notes to indicate action is necessary.
Active: A document in this status have been properly reviewed and revised. Once a document is Active, it is published and available on the live, KB site
Inactive: A document in this status has become obsolete or expired.
Note: KB Groups may use these options differently. For example, groups that give all of their authors "Publish" rights may not use In Review at all.