Scanning Records - Disposal of Paper Originals

When a scanning project is complete, how long do paper originals need to be kept?

Should I Scan? Format & Resolution Standards Quality Assurance Documenting Processes & Preparing to Scan Disposal of Paper Originals

Disposal of Paper Originals

    1. Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
    2. Disposal of any records should be in accordance with current University records disposal procedures. These include:
      • Completing the RIMS inventory template and emailing it to the RIMS team;
      • Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.

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Records and Information Management Services 

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Urbana Office: Rm. 450 Henry Administration Building (HAB), M/C 359

Chicago Office: Rm. 258 Roosevelt Road Building (RRB), M/C 010


Keywords:
scanning records, disposal, records management 
Doc ID:
94807
Owned by:
Margaret N. in University of Illinois System
Created:
2019-10-03
Updated:
2025-03-05
Sites:
University of Illinois System