Scanning Records - Disposal of Paper Originals

When a scanning project is complete, how long do paper originals need to be kept?



SHOULD I SCAN? FORMAT & RESOLUTION STANDARDS   QUALITY ASSURANCE  DOCUMENTING PROCESSES &
PREPARING TO SCAN
DISPOSAL OF PAPER ORIGINALS

Disposal of Paper Originals


    1. Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
    2. Disposal of any records should be in accordance with current University records disposal procedures. These include:
      • Completing the RIMS inventory template and emailing it to the RIMS team;
      • Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.



Have a question that isn't answered here or need more specialized guidance? Please contact us!

Records and Information Management Services 

Email: RIMSgroup@uillinois.edu 

Urbana Office: Rm. 450 HAB M/C 359

Chicago Office: AOB B11, M/C 817

http://go.illinois.edu/rims



Keywordsscanning records, disposal, records management   Doc ID94807
OwnerMargaret N.GroupUniversity of Illinois System
Created2019-10-03 15:11:22Updated2024-05-29 15:39:32
SitesUniversity of Illinois System
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