Records Management - Planning a Move

If departments have remodeling, moving, or reorganization plans, it is strongly encouraged that planning for records disposition be incorporated into the overall planning process for those major activities.
RIMS Records Storage Main Page
 RIMS Records Storage Facilities  Departmental Records Storage  Contracted Off-Campus Vendors
Preparing Records for Storage  Planning a Move on Campus 

The RIMS team can work with units to dispose of records that may be past their retention period, saving the trouble and costs of moving unnecessary materials. RIMS can also help units create an inventory or plan for their records which will provide more accurate information for storage needs in the new space.

If you're ready to schedule a move, please also see guidance for preparing records for storage and inventory. 

Who To Contact For Moving Services


If offsite local records storage is needed by a unit at UIC, please contact the RIMS team directly at to discuss options with Iron Mountain. Iron Mountain is a commercial records center that is an approved vendor at UIC. There are costs associated with storage, delivery, retrieval, and disposal. 


Contact Facilities Scheduling and Services to request the Campus Movers services.


Submit a work request to Facilities & Services. The cost is roughly $100 for 40 boxes.

Have a question that isn't answered here or need more specialized guidance? Please contact us!

Records and Information Management Services 


Urbana Office: Rm. 450 HAB M/C 359

Chicago Office: AOB M/C 817

Keywordsrecords management, moving, records disposition   Doc ID94895
OwnerMargaret N.GroupUniversity of Illinois System
Created2019-10-09 11:25:25Updated2023-09-05 08:53:29
SitesUniversity of Illinois System
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