Discover the three primary storage options for inactive records that are not yet eligible for disposal, as well as guidance on how to store records and plan for moves across campus.
Part of any effective records management program is the timely disposition of records that are obsolete or past the period of their active use. When records are not yet eligible for disposal there are three primary storage options available: Departmental records storage, Contracted off-campus vendors, or the RIMS Records Storage Facilities.
Please note that for purposes of standardization, weight, and size constraints, all records, whether stored in departmental spaces or sent to storage outside of office spaces, should be packed in standard 10" x 12" x 15" Bankers boxes with lids and handles. These boxes can be ordered from the Office Depot/Office Max punch-out catalog through i-Buy (item #: P512770). Please visit the Preparing Records for Storage page for more information.
When moving records to space in campus facilities, refer to the Planning a Move page for more information.
For more information about the options discussed on this page, please view the Records Storage Options document in Box.com or contact the RIMS team.