Topics Map > Paying People > Payroll & Benefits > Payroll Adjustments
UPB - Payroll Correction and Adjustment Guide for Bi-weekly Exempt Employees
Payroll correction options depend upon the stage of payment. See the University Payroll Schedule and email communications for current deadlines, cutoff dates, and variations surrounding holidays.
A key to the acronyms used in this document can be found at the bottom of the page.
Stage 1: During Time Entry through the CPA Cutoff (usually Wednesday 10:00 am)
Timesheets cannot be edited to reduce pay for Civil Service Exempt employees. You can initiate a Current Pay Adjustment (CPA) to record unpaid time for a bi-weekly paid Civil Service Exempt employee.
This would be the preferred method for correcting pay and the employee will receive the correct pay on pay day. See the University Payroll Schedule and the CPA Window Quick Guide for the CPA deadlines.
| Issue/Status | Cause | Method of Correction |
|---|---|---|
| Rate of pay not correct on job record. |
Job change has not been applied in Banner or did not make the job change cutoff. NOTE: Be sure to initiate the change in HRFE to validate the correction. The Personnel Date must reflect the intended effective date. |
Job change transaction in HRFE (must be applied to Banner) AND CUA in PARIS |
|
CPA transaction not available in PARIS |
New Job was applied to Banner after the Job Change Cutoff. Employee will not get paid. |
PUA in PARIS |
|
CPA transaction has incorrect rate or hours in PARIS |
A Job Change was applied to Banner after the Job Change Cutoff. PARIS reflects the job information effective at the time of the job change cutoff. |
PUA in PARIS |
Stage 2: Up to Pay Day
| Issue/Status | Cause | Method of Correction |
|---|---|---|
|
Employee is going to be underpaid |
Job errors. |
PUA in PARIS |
|
Employee is going to be overpaid |
Job errors. NOTE: Allow 3 days prior to payday to process a Pay Stop. |
Pay Stop in ANA |
|
After payroll calculation employee is not getting paid, or paid different from what was on the the late job record. |
New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: If overpaid, allow 3 days prior to payday to process a Pay Stop. |
PUA in PARIS OR Pay Stop in ANA (if overpaid) |
Stage 3: After Pay Day
| Issue/Status | Cause | Method of Correction |
|---|---|---|
|
Employee is underpaid |
Job errors. |
PUA in PARIS |
|
Employee is overpaid |
Job errors. NOTE: Payroll overpayments will result in incorrect leave accruals. A Leave Balance Adjustment will be required to correct the employee's leave. |
Overpayment in ANA AND Leave Balance Adjustment in ANA |
|
Approved timesheet was correct. Employee did not get paid, or was paid incorrectly |
New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. |
PUA in PARIS OR Overpayment in ANA |
Other Transactions
| Transaction | Notes | Transaction Needed |
|---|---|---|
|
Employee Recognition Award |
Submit the payment request two weeks before the awards ceremony. |
Employee Recognition Award in ANA |
|
Separation |
Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout. |
Separation Transaction in HRFE AND PUA in PARIS |
Abbreviations and Acronyms
| Acronym Key |
|---|
|
HRFE = Human Resources Front End PARIS = Payroll Adjustment Request Interface System
ANA = Adjustment Notification Application |