Topics Map > Payroll > Payroll Adjustments
UPB - Payroll Correction and Adjustment Guide – Monthly Employees
Payroll Correction and Adjustment Guide – Monthly Employees
Payroll correction options depend upon the stage of payment. See the Payroll Schedule for current deadlines, cutoff dates, and variations surrounding holidays.
Stage 1: During CPA Correction Window (see CPA Window Quick Guide)
|
Issue/Status |
Cause |
Method of Correction |
|---|---|---|
|
Assigned Salary on job not correct |
Job change has not been applied in Banner or did not make the job change cutoff. NOTE: Be sure to initiate the change in HRFE to validate the correction. The Personnel Date must reflect the intended effective date. |
Job Change transaction in HRFE AND CPA in PARIS |
|
CPA transaction not available in PARIS |
New Job was applied to Banner after the Job Change Cutoff. Employee will not get paid. |
PUA in PARIS |
|
CPA transaction has incorrect Assigned Salary in PARIS |
A Job Change was applied to Banner after the Job Change Cutoff. PARIS reflects the job information effective at the time of the job change cutoff. |
PUA in PARIS |
Stage 2: Up to Pay Day
|
Issue/Status |
Cause |
Method of Correction |
|---|---|---|
|
Employee is going to be underpaid |
Job errors. |
PUA in PARIS |
|
Employee is going to be overpaid |
Job errors. NOTE: Allow 3 business days prior to payday to process a Pay Stop. |
Pay Stop in ANA |
|
After payroll calculation employee is not getting paid, or was paid incorrectly |
New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: If overpaid, allow 3 business days prior to payday to process a Pay Stop. |
PUA in PARIS OR Pay Stop in ANA (if overpaid) |
Stage 3: After Pay Day
|
Issue/Status |
Cause |
Method of Correction |
|---|---|---|
|
Employee is underpaid |
Job errors. |
PUA in PARIS |
|
Employee is overpaid |
Job errors. NOTE: Payroll overpayments will result in incorrect leave accruals. A Leave Balance Adjustment will be required to correct the employee's leave. |
Overpayment in ANA AND Leave Balance Adjustment in ANA |
|
Employee did not get paid, or was paid incorrectly |
New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: Payroll overpayments will result in incorrect leave accruals. A Leave Balance Adjustment will be required to correct the employee's leave. |
PUA in PARIS OR Overpayment in ANA AND Leave Balance Adjustment in ANA |
Other Transactions
|
Transaction |
Notes |
Transaction Needed |
|---|---|---|
|
Employee Recognition Award |
Submit the payment request two weeks before the awards ceremony. |
Employee Recognition Award in ANA |
|
Separation |
Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout. |
Separation Transaction in HRFE AND PUA in PARIS |
|
Acronym Key |
|---|
|
HRFE = Human Resources Front End PARIS = Payroll Adjustment Request Interface System
ANA = Adjustment Notification Application |