UAFR - Guide to My-UI-Financials Reports

This document provides the report names users need to access to view specific types of financial data.

What Report Should I Use?

This table helps determine what report to use
What report should I use to see...	Report Name
To see my monthly transactions	Revenue Expense Transactions
To see my available balance for state, ICR, and gift funds	Revenue Expense Statements
To see my available balance for grant funds	Revenue Expense Statements Inception to Date
To see all my transactions for the fiscal year	Revenue Expense YTD Transactions by Account and Period
To see my available balance for self-supporting and service plan funds	Asset Liability Statements
To see last year’s self-supporting or service plan fund balance	Asset Liability Statements
To see my monthly payroll expenses	Payroll Expense by Person Month End
To see the details of my encumbrances	Encumbrance Balances
To see the details of my payroll encumbrances	Payroll Encumbrance by Person Month End
To see my multi-year payroll encumbrance on grant funds during year end	Payroll Encumbrance by Person MYE Year End

This table describes what data reports contain
Report Name	What can I see with this report?
Revenue Expense Transactions	Monthly transactions that can be compared with the unit’s own records for that month.
Revenue Expense Statements	Budget, expenses, encumbrances, and budget balance available for the fiscal year.
Revenue Expense Statements Inception to Date	Budget, expenses, encumbrances, and budget balance available since the beginning of a grant fund.
Revenue Expense YTD Transactions by Account and Period	Fiscal year-to-date activity showing budget, revenue, expenses, and encumbrances transactions grouped by account code & period.
Asset Liability Transactions	Monthly transactions involving cash, accounts receivable, accounts payable, as well as, other asset and liability account codes.
Asset Liability Statements	Balances of financial activity for a Fund, like cash, accounts receivable, accounts payables, fund balance, as well as, other asset and liability account codes.
Payroll Expense by Person Month End	Monthly payroll expenses by individual.
Encumbrance Balances	Details for non-payroll encumbrances such as original amount, payments, and remaining balance.
Payroll Encumbrance by Person Month End	Details for payroll encumbrances by individual.
Payroll Encumbrance by Person MYE Year End	Details for future year payroll encumbrances by individual on grant funds at fiscal year-end.

Keywords:

reporting

Doc ID:

137313

Owned by:

Learning Systems Support in UI Training and Development Resources

Created:

2024-05-14

Updated:

2024-09-30

Sites:

University of Illinois Training and Development Resources