UPAY - Processing Honorarium Payments

This article walks a department through the correct process for paying an honorarium. The path you follow depends on two questions: (1) whether the recipient is a non-resident alien (foreign national) for tax purposes, and (2) whether the recipient is already in Banner.

Step 1: Determine the Recipient's Tax Status

Determine whether the honorarium recipient is a non-resident alien (foreign national) for tax purposes.

  • If the recipient is a non-resident alien (foreign national), then follow the current foreign national payment request process. Refer to the Foreign National Payments Resource Page if necessary. Payroll will process the payment. Stop here and do not continue to Step 2.

  • If the recipient is a U.S. citizen or resident alien, then continue to Step 2.

Step 2: Determine if the Recipient is in Banner

Look up the honorarium recipient in Banner to see if a record already exists.

  • If the honorarium recipient is already in Banner, then go to Step 3A.
  • If the honorarium recipient is not yet in Banner, then go to Step 3B.

Step 3A: Recipient is in Banner

Complete and submit an Invoice Report (IR) in Emburse Invoice using the Honorarium account code. Travel expenses and Honorarium amount can be included in the same IR. University Payables will process the payment. 

Step 3B: Recipient is NOT Yet in Banner

Complete the following in order:

  • Department: Complete the department portion of the Vendor Information Form and send it to the honorarium recipient.
  • Recipient: Complete the recipient portion of the Vendor Information Form and send it to University Payables.
  • University Payables: Create the Banner vendor record for the recipient and notify the unit that the recipient has been set up in Banner.
  • Department: Once notified, complete and submit an Invoice Report (IR) in Emburse Invoice using the Honorarium account code. Travel expenses and Honorarium amount can be included in the same IR. University Payables will process the payment.

Keywords:
Foreign national, payment, tax, nonresident, resident, alien, award 
Doc ID:
160817
Owned by:
Katrina R. in UI Training Hub
Created:
2026-04-21
Updated:
2026-04-21
Sites:
University of Illinois Training Hub