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UPB - Payroll Correction and Adjustment Guide for Bi-weekly Hourly Employees

Payroll Correction and Adjustment Guide for Bi-weekly Hourly Employees

Payroll correction options depend upon the stage of payment. See the Payroll Schedule and the OBFS News Feed for current deadlines, cutoff dates, and variations surrounding holidays.

Stage 1: During Time Entry (usually until noon Tuesday)

Caption

Issue/Status

Cause

Method of Correction

Timesheet not available (employee will not be paid on regular payroll)

New job has not been entered or applied to Banner. Adjustment required.

NOTE: New job must be accurate and applied to Banner before starting the adjustment.

New Job Transaction in HRFE (must be applied to Banner)

AND

PUA in PARIS (Stage 3 or 4)

Timesheet not available or cannot be accessed

Security or time entry setup errors. Contact your Unit Security Contact (USC).

See Time Entry Setup and Security.

Establish security access

AND

CPA or PUA in PARIS

Timesheet shows incorrect rate or available days

A Job Change was applied to Banner after the Job Change Cutoff. Timesheet is not valid and will not be in PARIS or the payroll calculation.

PUA in PARIS

Unable to extract or access timesheet

Routing queue is broken. Adjustment required.

NOTE: See Stage 2 options if queue gets fixed

CPA in PARIS

Timesheet not correct, Web Time Entry

Employee entry error

Return timesheet to employee in Web Time Entry

Timesheet not correct, timesheet approved

Incorrect timesheet erroneously approved

CPA in PARIS

Stage 2: Noon Time Entry Cutoff to CPA Cutoff (usually Wednesday 10:00 am, see CPA Window Quick Guide)

Caption

Issue/Status

Cause

Method of Correction

Timesheet not submitted or approved, 12 pm through 5 pm

NOTE: Superuser can extract, enter, submit, and approve timesheets between the 12:00 noon time entry cutoff through 5 p.m.

Superuser intervention

Timesheet not correct, timesheet approved

Incorrect timesheet erroneously approved

CPA in PARIS

Timesheet not approved

Superuser not available or unable to approve.

CPA in PARIS

CPA transaction not available in PARIS, timesheet approved

New Job was applied to Banner after the Job Change Cutoff. Timesheet is not valid and will not be in PARIS or the payroll calculation.

PUA in PARIS

CPA transaction has incorrect rate or days in PARIS

A Job Change was applied to Banner after the Job Change Cutoff. Timesheet and PARIS reflect the job information effective at the time of the job change cutoff.

PUA in PARIS

Stage 3: Up to Pay Day

Caption

Issue/Status

Cause

Method of Correction

Employee is going to be underpaid

Timesheet or job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is going to be overpaid

Timesheet or job errors.

NOTE: Allow 2 days prior to payday to process a Pay Stop.

Pay Stop in ANA

After payroll calculation employee is not getting paid, or paid different from what was on the approved timesheet

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: If overpaid, allow 2 days prior to payday to process a Pay Stop.

PUA in PARIS

OR

Pay Stop in ANA (if overpaid)

 

Stage 4: After Pay Day

Caption

Issue/Status

Cause

Method of Correction

Employee is underpaid

Timesheet or job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is overpaid

Timesheet or job errors.

Overpayment in ANA

Approved timesheet was correct. Employee did not get paid, or was paid incorrectly

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff.

PUA in PARIS

OR

Overpayment in ANA

 

Other Transactions

Caption

Transaction

Notes

Transaction Needed

Employee Recognition Award

Submit the payment request two weeks before the awards ceremony.

Employee Recognition Award in ANA

Separation

Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout.

Separation Transaction in HRFE

AND

PUA in PARIS

Caption

Acronym Key

HRFE = Human Resources Front End

PARIS = Payroll Adjustment Request Interface System

  • CPA = Current Pay Adjustment
  • PUA = Prior Underpayment Adjustment

ANA = Adjustment Notification Application




Keywords:Payroll Correction and Adjustment Guide for Bi-weekly Hourly Employees   Doc ID:119766
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-07-18 14:15 CDTUpdated:2022-07-18 14:23 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/upb-payroll-correction-and-adjustment-guide-for-bi-weekly-hourly-employees
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