UPB - PARIS Prior Underpayment Adjustment (PUA) Quick Guide

Additional Time Worked

Employee was paid incorrectly because time was underreported or incorrectly reported. Additional hours or pay need to be submitted.

• A15 – Adj 1.5x Salary
• ADD – Adjust Dollar Amount
• ADO – Adjust Dollars Other (BW SA, HG, and EH only)
• ADH – Adjust Hours Paid
• AHO – Adjust Hours Other (BW SA, HG, and EH only)
• TUP – Temporary Upgrade

• BW Hourly – Positive time entry
• MN – FLSA overtime reporting
• MN – 0% FTE adjustments
• Lump Sum

No Time Reported

Employee was not paid because the timesheet was not submitted for the pay period.

Fellowship or lump sum adjustments for missed pay or underpayment due to backdated job change, requiring no Patient Protection and Affordable Care Act (PPACA) tracking (APH) to be reported.

Foreign Sourced Income (FSI).

• A15 – Adj 1.5x Salary
• ADD – Adjust Dollar Amount
• ADO – Adjust Dollars Other (BW SA, HG, and EH only)
• ADH – Adjust Hours Paid
• AFD – Adjust Fellowship Dollars (GB and PC only)
• AGD – Adjust Grad Hourly Dollars (HG only)
• AGH – Adjust Grad Hourly Hours (HG only)
• AHO – Adjust Hours Other (BW SA, HG, and EH only)
• FSI – Foreign Sourced Income
• TUP – Temporary Upgrade
• (CEL, MIN, AUT, etc.) – BW Allowances and stipends

• BW – Positive time entry
• BW – Allowances/stipends
• MN – Fellowship
• Feeder

Job Change

Employee was paid incorrectly because of a backdated job change. Rate increases, DP payouts, or unpaid days / hours need to be submitted.

Payments that require no Patient Protection and Affordable Care Act (PPACA) tracking (APH) to be reported.

• A15 – Adj 1.5x Salary
• ADD – Adjust Dollar Amount
• ADO – Adjust Dollars Other (BW SA, HG, and EH only)
• ADH – Adjust Hours Paid
• AGD – Adjust Grad Hourly Dollars (HG only)
• AGH – Adjust Grad Hourly Hours (HG only)
• AHO – Adjust Hours Other (BW SA, HG, and EH only)
• TUP – Temporary Upgrade
• (CEL, MIN, AUT, etc.) – MN Allowances and stipends

• BW (all) – Unpaid days, rate changes
• MN – Unpaid days, rate changes
• MN – Deferred payout (DP Job)
• MN – Allowances/stipends

Late Job Posting

Employee was not paid because a new job posted in Banner too late for payroll calculation.

Monthly Academic adjustments using ADD will automatically calculate and default APH for Patient Protection and Affordable Care Act (PPACA) tracking.

• A15 – Adj 1.5x Salary
• ADD – Adjust Dollar Amount
• ADO – Adjust Dollars Other (BW SA, HG, and EH only)
• ADG – Adjust Dollar Amount - GEO (GA)
• ADH – Adjust Hours Paid
• AHO – Adjust Hours Other (BW SA, HG, and EH only)
• TUP – Temporary Upgrade

• All except Fellowship

Benefit Payout

Payment of accrued benefits such as vacation, compensable sick, comp time, negotiated payout, etc. (usually for a separation or group change).

• ATS – Sick Terminal Benefits Pay Out
• ATV – Vacation Terminal Benefits Pay Out
• PCM – Pay Out – Compensatory Time
• VCC – Vacation Transfer Conversion Balances

• All employee groups with compensable benefits
• UIC Hospital – Negotiated vacation
• Urbana – Compensable time payout

Deceased Employee

Adjustment needed for final payment and reporting for a deceased employee.

• SB1 – Survivor Benefits – Current Year Death – Sick
• SB2 – Survivor Benefits – Current Year Death – Vacation
• SB3 – Survivor Benefits – Current Year Death – Regular Pay
• SB4 – Survivor Benefits – Prior Year Death – Sick
• SB5 – Survivor Benefits – Prior Year Death – Vacation
• SB6 – Survivor Benefits – Prior Year Death – Regular Pay

• All employee groups

Union Retro Pay Increase

Union negotiated retroactive pay increase was not included on the retro file load.

• RP0 – Retro Pay
• RP1 – Retro Pay
• RP2 – Retro Pay
• RP3 – Retro Pay
• RP4 – Retro Pay
• RP5 – Retro Pay
• RP6 – Retro Pay
• RP7 – Retro Pay
• RP8 – Retro Pay
• RP9 – Lump Sum – No SURS (HR use only)
• RPA – Retro Pay
• RPB – Retro Pay

• All union represented employee groups

Seasonal Camp

For example, paying staff workers for camp during summer or winter break (SA, HG, and EH).

• XSC – Summer Camp

Only these BW employee groups:

• SA
• HG
• EH

Agreements/ Settlements

• Relocation Assistance

Union/legal decisions requiring adjustment of payroll.

Relocation assistance one-time moving payment.

NOTE: Requires signed legal agreement/offer letter

• ADD – Adjust Dollars
• ADO – Adjust Dollars Other (BW SA, HG, and EH only)
• SAP – Supplemental/Agreement Payment – No SURS

• REL – Relocation Payment

• All employee groups