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UPAY - Department Card Manager: Process New Applications

Department Card Manager: Process New Applications

The Department Card Manager (DCM) and Delegate can process new applications.

  1. Login to the PCard Software.
  2. Select PCards from the Manager menu.
  3. Click the Add a New Card button.
  4. Enter the employee’s University Identification Number (UIN) in the UIN field and press the TAB key or click the Find button and the following fields will be populated: 
    • Name
    • Name on Card
    • Home Dept.
    • Date of Birth
    • Home COA
    • Merch Cd Profile
    • Daily Number Limit
    • Monthly Num Limit
    NOTE: Do not enter the employee name in the Name field. If the field does not populate, contact University Payables for assistance.
  5. Enter employee information from the PCard Application Information Form in the remaining fields.
    NOTE: Enter the last name or UIN in the Reconciler, Approver, and Department Manager field and press the TAB key to select an employee for the role. Click the Load icon to select the employee, if applicable.
  6. Enter the employee’s UIN in the Ship-To section and press TAB key to populate the campus address.
  7. Update the system address to include Street Number, Room Number, Mail Code or Mail Stop, City, State, and Zip Code or the card will not be delivered.
  8. Enter a comment in the Comments field, if needed.
  9. Select Generate Application from the Status menu.
  10. Click the Save Changes button.
  11. Select Log Off from the File menu.

Please contact University Payables if you have any questions.

KeywordsPCard Solution P-Card P-Card PCard   Doc ID120646
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2022-08-16 08:06:54Updated2024-06-11 14:41:17
SitesUniversity of Illinois Training and Development Resources
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