TrainingHub LMS - Catalog Manager for the Trainer Profile

Access to the Catalog Manager within TrainingHub LMS requires elevated access and is not accessible to general users. You must have the Trainer profile to access this function. If you have questions about elevated access, please contact Training Hub Support at sharedservices@uillinois.edu.

The Catalog Manager provides administrative access to learning tracks and catalogs. For Trainers, this is primarily used to manually add employees to a required training. In general, catalogs are used to provide learner access to optional training and learning tracks are used to assign required training to learners.

To access the Catalog Manager, select Manager Menu in the top navigation bar and then select Catalog Manager. The Catalog Manager will load with a list view of all the catalogs to which you have access based on your profile settings.

You can also search the catalogs list by Catalog ID or Catalog Title. To use the search, enter your search term in the Search box and then click the Go button. In the screenshot below, you can see that the search term “ALMS” was entered into the search box and the catalogs that match that are shown in the catalogs list. You can clear your search at any time by clicking the Reset button.

To open a catalog, you can select the Catalog Name or the green action icon in the far-right column of the list.

Catalog Overview

After selecting a catalog from the list, you are taken to the Learners tab. The Learners tab displays a list of learners and information about their completion status. From this screen, you can check on the statuses of learners and add learners to the catalog.

NOTE: You cannot manually change the status of a learner.

Adding Learners

To add a learner to the catalog:

1. Select green plus icon on the left side of your screen. It will display directly above the UIN column.
   • After selecting the green plus icon, the Assign Learners to Catalog Wizard will load in a popup window.
2. Search for learner(s) to add to the catalog by selecting UIN or Learner Name Reverse.
   • After selecting UIN or Learner Name Reverse, a text bot will load beneath the selection.
3. In the text box, enter either the UIN or the name of the learner(s) you want to add to the catalog.
4. Once you have entered your search term, select the Find Qualifying Learners button or hit the execute the search.
   • The result of your search will display in the Search results box to the right.
5. To add learner(s), select the name(s) and then select the right arrow icon, or you may double click the name.
   • This will add the learner(s) to the Selected Learners box.
6. Once you have your leaner(s) selected, go to the Properties tab, which you will see at the top of the popup window.
7. On the Properties tab, make sure the Date Assigned displays correctly, then select the Next button.
   Note: leave the Next Action selection to the default setting of "Do not send." Do not select to send email notifications.

Once the Assign Learners to Catalog Wizard popup window closes, the catalog overview window will be shown. It refreshes on its own.

The learner is now in the catalog and can access the training.