iSchool Rooms: Setting up a Meeting for Online Participants using a Built-in Computer (All iSchool Classrooms and Conference Rooms)
This guide provides step-by-step instructions for setting up an online or hybrid meeting (both in-person and online) in any of the iSchool's classrooms or meeting spaces using videoconferencing technology.
The online meeting MUST be started from a built-in computer in order for remote participants to see and hear UNLESS you in are Classrooms 46, 53, 126, or 131. Please see optional documentation for using your laptop to run online meetings when in those rooms.
- Sign into the built-in computer following the instructions for how to use the built-in computer.
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Open the teleconferencing software (typically Zoom or Teams), sign in, and start or join the meeting.
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Zoom and Teams are installed already. On Mac, press the Windows key + spacebar to bring up a search box. You can also use a web browser to find and open your link.
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Once in the meeting, follow the instructions for testing your Zoom audio settings or testing your Teams audio settings.
- Confirm correct camera choice and position by viewing your video settings and either switch the built-in camera if more than one in the room or adjust its position with the camera's remote.
NOTE: If you have a cohost or a participant you can elevate to cohost with you in the room, you can use the built-in computer for the room's audio and video and then screenshare from your laptop to run the meeting.
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- Have your cohost sign into the built-in computer and start the meeting.
- Join the meeting on your laptop and make sure to mute your own microphone and speakers.
- After joining the meeting, screenshare from your laptop.
- You can now control the meeting, while using the room's audio and video equipment via the built-in computer.