UPB - Reviewing an Employee Recognition Award for Department Approvers

You will receive an e-mail notification when you have a transaction in your ANA Work List to approve. You can edit a transaction before approving it. After you approve the adjustment, it is removed from your Work List and sent to the Payroll Approver.

NOTE: It is important that you submit or save the record when you finish reviewing or editing it. When you review or edit a record, the system locks it to prevent others from opening it. The record remains locked until you save or submit it, or until you re-select the record at a later time. University Payroll and Benefits (UPB) customer service can unlock a record only in urgent cases. For assistance with this, please contact customer service through the UPB Customer Service Portal.

Instructions

Review the overpayment transaction request

1. Log in to ANA
2. Locate the transaction to approve in your Work List.
   NOTE: Transactions will show Dept Approval under the Activity column.
3. Select the employee’s name.
4. Review the adjustment details.
5. Select the Continue button.

Approve the transaction request

1. Complete the Comments field. Include any information needed by the Payroll Approver to process the transaction.
   NOTE: Comments must include the supplied language certifying that all required approvals have been obtained.
2. Select the Approve button.

Return or Reject the transaction request

1. Complete the Comments field.
   • If you’re returning the adjustment for corrections, include what the Department Originator needs to revise.
   • If you’re rejecting the adjustment, include why the transaction can’t be approved.
2. Select the appropriate action:
   • To return the adjustment to the Department Originator for corrections, select the Return for Rework button.
   • To reject the adjustment, select the Reject button. You should only reject an adjustment if the transaction can’t be approved.