Privacy & Cybersecurity, Employee Email Auto-forwarding, Disallow by Policy Effort FAQ
As part of an administration-driven effort to better secure email accounts originating from and owned by the University of Illinois, Technology Services Privacy and Cybersecurity will take actions on July 26, 2021 to restrict university employees' ability to auto forward from @illinois.edu, @uillinois.edu, and @uiuc.edu email addresses to external email accounts or providers.
What is this all about?University of Illinois and its employees who auto-forward official Illinois email records face high and increasing risks, and liabilities related to account cybersecurity, privacy, phishing, and compliance with Illinois law.
Why is this happening?Private email providers do not enable legal, ethical, and compliance requirements of the university. Forwarding faculty and staff email moves University of Illinois business into uncontrolled environments where the university cannot meet its commitments to secure personal information, university data, research, internal processes or business.
Which email accounts will be affected and not?
What does the problem look like right now?
What the university doing about it?The university will be implementing a new policy that will disallow email auto-forwarding for employees. This will require new email habits for those who are used to fielding their official work email from a non-Illinois account.
To prepare, the Chief Privacy and Security Officer, Tech Services, and partners all around the university are working to do 4 things:
1) Identify and give ample notice to university employees and support personnel of those who auto-forward their email in EDE or via O365 rules.
2) Provide guidance on how to eliminate rules or what to do.
O365 "how-to" guidance
OR "do nothing" (rules will not work and will disappear once we implement)
3) Provide support and guidance to non-technical audiences who need to convey the new requirement to their support people.
When will the policy be implemented?
Where can I find resources to guide me through the change or understand the laws involved?If you wish to wait for the implementation, there is nothing to do. Any rules set up will cease to function at the time the university disables auto-forwarding.
If you wish to cease forwarding immediately, see:(EDE) "How to stop forwarding to an alternate email address": https://answers.uillinois.edu/illinois/86742
Which laws are driving this?
Illinois Freedom of Information Act (5 ILCS 140/)