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Travel Request App - Quick Start
Basic information for users wishing to submit a Travel Request using the K2 Travel Request App. For approvers, see separate article for approvers. This article is specific to the K2 Travel Request form, which is currently in a pilot phase with selected Vet Med departments. If your department is not in the pilot, use the legacy "Leave Tracking (Travel Request)".
Accessing the Form
The form is accessible through through the Vet Med intranet:
1. Open browser at https://vetmed.illinois.edu/intranet/
2. Select Forms
3. Select Travel & Reimbursement Forms
4. Select Travel Request
5. You will be prompted to sign into the K2 platform with your NetID and password.
Start a New Request
Under the Users section click on the Start a New Request to fill out and submit a new travel request. This should be completed and approved prior to the trip.
Completing and Submitting the Request
The form has five tabs. The first four contain information which must be filled out, most fields being required. Depending on a selections, additional required fields may appear. Once completed, the fifth tab can be used to add additional information for approvers (optional). At any point, the Save button can be clicked to save a draft. You will be emailed a link to your draft to finish it later. Save does not submit your request for approval. Once everything is entered, and Save has been clicked, you then need to click Submit to route to your supervisor. If you left a required field blank, you will see an error message. Required fields not completed will be highlight in red. Complete and hit submit again if this occurs. Once successfully submitted, you will see a message confirming the form has been submitted.
Approved, Returned for Rework, Check Status
If your request is approved you will receive an email confirmation. Your supervisor, department head or other workflow approvers (grants, business office, finance) may return your request for rework, such as additional information, or deny the request. See the fifth tab for their comments or instructions on what additional information is needed. You then have the choice to rework or cancel the request. You can also check the status of your request from the Travel App home screen under the MyRequests tab, Request Status column. In general the form progresses through the following phases; 1. Submitted, 2. Supervisor Approved, 3. Grants Review (if applicable), 4. Finance Review (if applicable), 4B. Finance Route to Grants (if applicable), 5. Department Review, 6. Department Approved, 7. Dean Approved, 8. Complete. There are also several rework/denied status codes depending on who returns the form.
For technical support contact IT@vetmed.illinois.edu.
For questions about travel policies or to suggest changes to the form, contact BSC@vetmed.illinois.edu.
Search "Travel" in the KB for additional knowledgebase articles on Travel.