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Cloud, Cloud-based storage solutions for campus

The following cloud-based storage services are available to campus at no additional cost.

The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly. 

Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.

The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.



U of I Box

OneDrive for Business (Office 365)Google Apps @ Adobe Creative Cloud Enterprise Storage 
Service informationhttps://techservices.illinois.edu/services/u-i-boxhttps://techservices.illinois.edu/services/office-365https://techservices.illinois.edu/services/google-apps-illinoishttps://techservices.illinois.edu/services/webstore
Groups that are eligible for this serviceAll students, faculty, staff, and Intensive English Institute. Sponsored accounts are not eligible.
All students, faculty, staff, and Intensive English InstituteAll students, faculty, and staffAll Faculty and Staff with employee type A, B, C, and H. Type D on request.
Where to get helpTech Services Help DeskTech Services Help DeskTech Services Help DeskWebstore@illinois.edu
Amount of storage provided
per person
Unlimited online storage5 terabytes

Google Drive for EDU has unlimited storage20 gigabytes
Amount of storage provided 
per team (group)
Unlimited online storageThis feature doesn't exist for OneDrive for Business.This feature doesn't exist for Google Drive for EDU.This feature Is not available for Adobe Creative Cloud storage.
Maximum size for a single file15 gigabytes10 gigabytes5 terabytes5 gigabytes
 Supports editing of files by multiple people at the same time (synchronous collaboration) Secure, legal storage for confidential FERPA data. 
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.
 Secure, legal storage for confidential FERPA data. 
Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.
 Secure, legal storage for confidential FERPA data. 
Supports collaborative editing of Google Docs file types.
 Secure, legal storage for confidential FERPA data. 
Supports collaborative editing via shared libraries.
Approved for storing FERPA dataSecure, legal storage for confidential FERPA data. 
Secure, legal storage for
confidential FERPA data.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Approved for storing HIPAA dataDoes not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Available via web browserhttp://box.illinois.edu
http://box.illinois.edu
http://box.illinois.edu
http://office.illinois.edu
http://box.illinois.edu
http://docs.g.illinois.edu/
Secure, legal storage for confidential FERPA data.
https://www.adobe.com
Available via mobile app
(smartphone/tablet)
http://box.illinois.edu
Download the Box
app from your device's app store.
http://box.illinois.edu
Download the OneDrive for Business
app from http://office.illinois.edu.
http://box.illinois.edu
Download the Google Drive mobile
app from https://www.google.com/drive/download/.

http://box.illinois.edu
Download the Adobe Creative Cloud app from your device's appstore

Available via desktop app
(Windows/Mac)
http://box.illinois.edu
Download the Box Sync
software from the Box website
http://box.illinois.edu
Download the OneDrive for Business
Windows Sync software from https://support.office.com/en-us/article/Get-started-with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49
http://box.illinois.edu
Download the Google Drive desktop
software from https://www.google.com/drive/download/
http://box.illinois.edu
Download the Adobe Creative Cloud Desktop app software from https://www.adobe.com/creativecloud/desktop-app.html

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.



Keywords:google drive, google apps, onedrive, onedrive for business, box, uofi box, ferpa, sensitive data, cloud, data retention, o365, office 365, online storage, dropbox, adobe creative cloud enterprise storage   Doc ID:54880
Owner:Andrew N.Group:University of Illinois Technology Services
Created:2015-08-10 09:09 CSTUpdated:2017-10-19 14:28 CST
Sites:University of Illinois Technology Services
Feedback:  26   2