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Cloud, Cloud-based storage solutions for campus

The following cloud-based storage services are available to campus at no additional cost.

The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly. 

Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.
The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.
As of the latest review, Box is the only cloud storage service approved for HIPAA and FERPA data, and only when you follow the procedures described (U of I Box, Protecting PHI with Box Health Data Folders Policies and Guidelines for HIPAA and U of I Box, Family Educational Rights and Privacy Act information for FERPA). If additional services are approved in the future, this grid will be updated accordingly. 

U of I Box

Google Apps

Microsoft OneDrive for Business (Office 365) Microsoft Teams Adobe Creative Cloud Enterprise Storage 
Service information Service - U of I Box Service - Google Apps @ Illinois Service - Office 365 Service - Office 365 U of I WebStore
Groups that are eligible for this service All students, faculty, staff, and Intensive English Institute, and Uni High students. Sponsored accounts might be eligible.
All students, faculty, and staff All students, faculty, staff, and Intensive English Institute  All students, faculty, and staff All Faculty and Staff with employee type A, B, C, and H. Type D on request.
Where to get help Urbana-Champaign: Tech Services Help Desk

UIC and UIS users should contact their local help desks for support.
See U of I Box, Support for more information.
Tech Services Help Desk Tech Services Help Desk  Tech Services Help Desk Webstore@illinois.edu
Amount of storage provided
per person
Unlimited online storage Google Drive for EDU has unlimited storage
5 terabytes/user quota.
For requests for extension beyond 5TB, email office365@illinois.edu

 Storage is not allocated by person in Microsoft Teams 20 gigabytes
Amount of storage provided 
per team (group)
Unlimited online storage This feature doesn't exist for Google Drive for EDU. This feature doesn't exist for OneDrive for Business.  200 Gb This feature is not available for Adobe Creative Cloud storage.
Maximum size for a single file 150 gigabytes 5 terabytes 10 gigabytes  200 Gb 5 gigabytes
 Supports editing of files by multiple people at the same time (synchronous collaboration)  Supported. 
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.
 Supported. 
Supports collaborative editing of Google Docs file types.
 Supported. 
Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.
 Supported. 
Supports collaborative editing through the Sharepoint  web interface underneath each Team
 Not supported. 
Does not support simultaneous collaborative editing.
Approved for storing FERPA data Supported. 
Secure, legal storage for
confidential FERPA data.
Not supported.
Does not meet requirements for FERPA data storage.
Not supported.
Does not meet requirements for 
FERPA data storage.
Not supported.
Does not meet requirements for 
FERPA data storage.
Not supported.
Does not meet requirements for 
FERPA data storage.
Approved for storing HIPAA data Supported.
IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in approved Box Health Data Folder only.
Not supported.
Does not meet requirements for HIPAA data storage.
Not supported.
Does not meet requirements for 
HIPAA data storage.
Not supported.
Does not meet requirements for 
HIPAA data storage.
Not supported.
Does not meet requirements for 
HIPAA data storage.
Available via web browser Supported.
https://box.illinois.edu
Supported.
https://docs.g.illinois.edu/
Supported.
https://office.com
Supported.Launch SharePoint views of Teams content within your Teams desktop or mobile app Supported.
https://www.adobe.com
Available via mobile app
(smartphone/tablet)
Supported.
Download the Box
app from your device's app store.
Supported
Download the Google Drive mobile app.
Supported.
Download the OneDrive for Business
app
Supported
Download Teams for mobile

Supported.
Download the Adobe Creative Cloud app from your device's app store

Available via desktop app
(Windows/Mac)
Supported.
Download Box Drive for Windows and MacOS.
Supported.
Download the Google Drive desktop software

Supported.
Download the OneDrive for Business software
Supported
Download Teams for desktop
Supported.
Download the Adobe Creative Cloud Desktop app software

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.




Keywords:google drive, google apps, onedrive, onedrive for business, box, uofi box, ferpa, sensitive data, high risk data, data retention, o365, office 365, online storage, dropbox, adobe creative cloud enterprise storage, eligible, eligibility options limit space, sponsored   Doc ID:54880
Owner:Dena S.Group:University of Illinois Technology Services
Created:2015-08-10 10:09 CDTUpdated:2022-04-14 13:54 CDT
Sites:University of Illinois Technology Services
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