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Topics Map > Communication and Collaboration > U of I Box
Topics Map > Communication and Collaboration > Office 365

Cloud, Cloud-based storage solutions for campus

The following cloud-based storage services are available to campus at no additional cost.

The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly. 
Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.
The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.
Note about BOX: While sponsored accounts are not eligible to ENROLL, if they had a U of I Box account before they were sponsored they will still be able to use it. Also there is a group of Vet Med students that take classes here but aren't listed as "students" in the the system. They have "special" types, and they DO get a U of I Box account but they need to be manually created by the service manager.

U of I Box

OneDrive for Business (Office 365) Google Apps @ Illinois Adobe Creative Cloud Enterprise Storage 
Service information https://techservices.illinois.edu/services/u-i-box https://techservices.illinois.edu/services/office-365 https://techservices.illinois.edu/services/google-apps-illinois https://techservices.illinois.edu/services/webstore
Groups that are eligible for this service All students, faculty, staff, and Intensive English Institute, and Uni High students. Sponsored accounts are not eligible.
All students, faculty, staff, and Intensive English Institute All students, faculty, and staff All Faculty and Staff with employee type A, B, C, and H. Type D on request.
Where to get help Urbana-Champaign: Tech Services Help Desk

UIC and UIS users should contact their local help desks for support.
See U of I Box, Support for more information.
Tech Services Help Desk Tech Services Help Desk Webstore@illinois.edu
Amount of storage provided
per person
Unlimited online storage
Unlimited (rate-limited at 5 terabytes/user)
For requests for extension beyond 5TB, email office365@illinois.edu

Google Drive for EDU has unlimited storage 20 gigabytes
Amount of storage provided 
per team (group)
Unlimited online storage This feature doesn't exist for OneDrive for Business. This feature doesn't exist for Google Drive for EDU. This feature is not available for Adobe Creative Cloud storage.
Maximum size for a single file 15 gigabytes 10 gigabytes 5 terabytes 5 gigabytes
 Supports editing of files by multiple people at the same time (synchronous collaboration)  Secure, legal storage for confidential FERPA data. 
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.
 Secure, legal storage for confidential FERPA data. 
Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.
 Secure, legal storage for confidential FERPA data. 
Supports collaborative editing of Google Docs file types.
 Does not support simultaneous collaborative editing. 
Does not support simultaneous collaborative editing.
Approved for storing FERPA data Secure, legal storage for confidential FERPA data. 
Secure, legal storage for
confidential FERPA data.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Approved for storing HIPAA data
IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in approved Box Health Data Folder only.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Available via web browser http://box.illinois.edu
http://box.illinois.edu
http://box.illinois.edu
http://office.illinois.edu
http://box.illinois.edu
http://docs.g.illinois.edu/
Secure, legal storage for confidential FERPA data.
https://www.adobe.com
Available via mobile app
(smartphone/tablet)
http://box.illinois.edu
Download the Box
app from your device's app store.
http://box.illinois.edu
Download the OneDrive for Business
app from http://office.illinois.edu.
http://box.illinois.edu
Download the Google Drive mobile
app from https://www.google.com/drive/download/.

http://box.illinois.edu
Download the Adobe Creative Cloud app from your device's app store

Available via desktop app
(Windows/Mac)
http://box.illinois.edu
Download Box Drive for Windows and MacOS.
http://box.illinois.edu
Download the OneDrive for Business
Windows Sync software from https://support.office.com/en-us/article/Get-started-with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49
http://box.illinois.edu
Download the Google Drive desktop
software from https://www.google.com/drive/download/
http://box.illinois.edu
Download the Adobe Creative Cloud Desktop app software from https://www.adobe.com/creativecloud/desktop-app.html

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.



Keywords:google drive, google apps, onedrive, onedrive for business, box, uofi box, ferpa, sensitive data, high risk data, data retention, o365, office 365, online storage, dropbox, adobe creative cloud enterprise storage, eligible, eligibility options limit space, sponsored   Doc ID:54880
Owner:Dena S.Group:University of Illinois Technology Services
Created:2015-08-10 10:09 CDTUpdated:2019-05-01 15:55 CDT
Sites:University of Illinois at Chicago ACCC, University of Illinois Technology Services
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