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Cloud, Cloud-based storage solutions for campus

The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly. 

Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.
The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.
As of the latest review, Box is the only cloud storage service approved for HIPAA and FERPA data, and only when you follow the procedures described (U of I Box, Protecting PHI with Box Health Data Folders Policies and Guidelines for HIPAA and U of I Box, Family Educational Rights and Privacy Act information for FERPA). If additional services are approved in the future, this grid will be updated accordingly. 

	U of I Box	Google Apps	Microsoft OneDrive for Business (Office 365)	Microsoft Teams	Adobe Creative Cloud Enterprise Storage
Service information	Service - U of I Box	Service - Google Apps @ Illinois	Service - Office 365	Service - Office 365	U of I WebStore
Groups that are eligible for this service	All students, faculty, staff, and Intensive English Institute, and Uni High students. Sponsored accounts might be eligible.	All students, faculty, and staff	All students, faculty, staff, and Intensive English Institute	All students, faculty, and staff	All Faculty and Staff with employee type A, B, C, and H. Type D on request.
Where to get help	Urbana-Champaign: Tech Services Help Desk UIC and UIS users should contact their local help desks for support. See U of I Box, Support for more information.	Tech Services Help Desk	Tech Services Help Desk	Tech Services Help Desk	Webstore@illinois.edu
Amount of storage provided per person	Unlimited online storage	Google Drive for EDU has unlimited storage	5 terabytes/user quota. For requests for extension beyond 5TB, email office365@illinois.edu	Storage is not allocated by person in Microsoft Teams	20 gigabytes
Amount of storage provided  per team (group)	Unlimited online storage	This feature doesn't exist for Google Drive for EDU.	This feature doesn't exist for OneDrive for Business.	200 Gb	This feature is not available for Adobe Creative Cloud storage.
Maximum size for a single file	150 gigabytes	5 terabytes	10 gigabytes	200 Gb	5 gigabytes
Supports editing of files by multiple people at the same time (synchronous collaboration)	Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.	Supports collaborative editing of Google Docs file types.	Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.	Supports collaborative editing through the Sharepoint  web interface underneath each Team	Does not support simultaneous collaborative editing.
Approved for storing FERPA data	Secure, legal storage for confidential FERPA data.	Does not meet requirements for FERPA data storage.	Does not meet requirements for  FERPA data storage.	Does not meet requirements for  FERPA data storage.	Does not meet requirements for  FERPA data storage.
Approved for storing HIPAA data	IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in approved Box Health Data Folder only.	Does not meet requirements for HIPAA data storage.	Does not meet requirements for  HIPAA data storage.	Does not meet requirements for  HIPAA data storage.	Does not meet requirements for  HIPAA data storage.
Available via web browser	https://box.illinois.edu	https://docs.g.illinois.edu/	https://office.com	Launch SharePoint views of Teams content within your Teams desktop or mobile app	https://www.adobe.com
Available via mobile app (smartphone/tablet)	Download the Box app from your device's app store.	Download the Google Drive mobile app.	Download the OneDrive for Business app	Download Teams for mobile	Download the Adobe Creative Cloud app from your device's app store
Available via desktop app (Windows/Mac)	Download Box Drive for Windows and MacOS.	Download the Google Drive desktop software	Download the OneDrive for Business software	Download Teams for desktop	Download the Adobe Creative Cloud Desktop app software

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.