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Topics Map > Communication and Collaboration > U of I Box
Topics Map > Communication and Collaboration > Office 365
Cloud, Cloud-based storage solutions for campus
The following cloud-based storage services are available to campus at no additional cost.
The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.
Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.
The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.
U of I Box | OneDrive for Business (Office 365) | Google Apps @ | Adobe Creative Cloud Enterprise Storage | |
| Service information | https://techservices.illinois.edu/services/u-i-box | https://techservices.illinois.edu/services/office-365 | https://techservices.illinois.edu/services/google-apps-illinois | https://techservices.illinois.edu/services/webstore |
| Groups that are eligible for this service | All students, faculty, staff, and Intensive English Institute. Sponsored accounts are not eligible. | All students, faculty, staff, and Intensive English Institute | All students, faculty, and staff | All Faculty and Staff with employee type A, B, C, and H. Type D on request. |
| Where to get help | Tech Services Help Desk | Tech Services Help Desk | Tech Services Help Desk | Webstore@illinois.edu |
| Amount of storage provided per person | Unlimited online storage | Unlimited (rate-limited at 5 terabytes/user) For requests for extension beyond 5TB, email office365@illinois.edu | Google Drive for EDU has unlimited storage | 20 gigabytes |
| Amount of storage provided per team (group) | Unlimited online storage | This feature doesn't exist for OneDrive for Business. | This feature doesn't exist for Google Drive for EDU. | This feature Is not available for Adobe Creative Cloud storage. |
| Maximum size for a single file | 15 gigabytes | 10 gigabytes | 5 terabytes | 5 gigabytes |
| Supports editing of files by multiple people at the same time (synchronous collaboration) |  Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box. | Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office. | Supports collaborative editing of Google Docs file types. | Supports collaborative editing via shared libraries. |
| Approved for storing FERPA data |  Secure, legal storage for confidential FERPA data. |  Does not meet requirements for FERPA data storage. |  Does not meet requirements for FERPA data storage. | Does not meet requirements for FERPA data storage. |
| Approved for storing HIPAA data | IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in approved Box Health Data Folder only. | Does not meet requirements for HIPAA data storage. | Does not meet requirements for HIPAA data storage. | Does not meet requirements for HIPAA data storage. |
| Available via web browser | http://box.illinois.edu | http://office.illinois.edu | http://docs.g.illinois.edu/ | https://www.adobe.com |
| Available via mobile app (smartphone/tablet) | Download the Box app from your device's app store. | Download the OneDrive for Business app from http://office.illinois.edu. | Download the Google Drive mobile app from https://www.google.com/drive/download/. |
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| Available via desktop app (Windows/Mac) | Download the Box Sync software from the Box website | Download the OneDrive for Business Windows Sync software from https://support.office.com/en-us/article/Get-started-with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49 | Download the Google Drive desktop software from https://www.google.com/drive/download/ | Download the Adobe Creative Cloud Desktop app software from https://www.adobe.com/creativecloud/desktop-app.html |
As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.