Topics Map > Paying People > Payroll & Benefits > Payroll Adjustments
UPB - Initiate a Relocation Assistance One-Time Moving Payment – Prior Underpayment Adjustment (PUA)
Provide one-time relocation assistance to qualifying new or transferred employees.
Units may, when funds are available, provide a one-time moving payment to new or transferred permanent, full-time members of the faculty, administrative, academic professional staff, and civil service staff.
The amount of the payment must be documented in a signed employment offer letter scanned under the OFFER-ACCEPTANCE LETTER document type in BDM.
See the relocation assistance policy 8.11.1 One-Time Moving Payment to the Employee.
View the employee’s Payroll Record View (PRV)
- Log in to PARIS.
- Choose the employee to adjust.
- Enter the employee’s UIN in the QUICK SEARCH field.
- Select the Search button. The Payroll Record View (PRV) opens.
NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH.
See the Performing an Advanced Employee Search job aid for help.
Adjust pay
- Start the PUA.
- Open the gray pay even accordion to select the pay event and review payroll information.
- Select the ADJ button to the right.
The PAY HISTORY tab displays a new row in yellow for the adjustment.
NOTE: The transaction for relocation assistance cannot be initiated and reviewed until the first calendar day after the Current Adjustment Cutoff deadline. See the Payroll Schedule. - Select Agreements/Settlements from the Adjustment Reason menu under Pay Event Detail.
NOTE: PARIS automatically completes the Event Type, Calc Method, and Print Method based on the selected adjustment reason. These are not user editable.
- Select the appropriate adjustment earnings code.
- Open the JOBS bar to display each active job for the pay period.
- Open the green job bar for the job to adjust. Job Detail opens.
- Select the New Earn Code Selection menu to expand the list.
- Select the REL – Relocation Payment earn code from the New Earn Code Selection menu.
NOTE: If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid. - Select the Add New Earn Code button.
- Enter the relocation assistance pay according to the type of employee.
- Monthly or Bi-weekly Exempt employees:
- Enter “1” in the Hours Or Units field.
- Enter the total dollar amount in the Special Rate field.
- Bi-weekly Non-Exempt (hourly non-status) employees:
- Enter the total dollar amount in the Special Rate field.
- Enter a “1” under any date.
- Monthly or Bi-weekly Exempt employees:
- Select the Edit button to edit the C-FOAPAL if needed.
NOTE: See the Editing Labor Distributions in PARIS job aid for help.- Select the Save button (lower left) when all entries have been made.
- Review changes.
Enter Memo
Enter a description for each adjustment in the transaction.
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- Select the green MEMOS tab.
- Navigate into the Memos box.
- Type “Requesting a relocation assistance one-time payment. See the scanned Offer Letter.”
- Select the Add button.
- If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.
Route
Route the transaction.
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- Select the Route button near the bottom left of the screen once all changes have been made.
- Successful routing is displayed in the yellow dialogue box at the top of the screen.
NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.