Topics Map > Human Resources > HR Systems
SYSTEM HR - Job Change Reason Codes
Adding a Job (Not New Hire to University)
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Add job |
JB001 |
Adding a new job; 1 job split into 2; unit transfer |
All |
Add Supplemental Job |
JB002 |
Administrative adjustments/increments |
AP, Faculty and Civil Service |
Add Lump Sum Job |
JB003 |
Lump sums |
All |
Add Temporary Upgrade Job (CS) |
JB004 |
Adding temporary upgrade jobs |
Civil Service |
Add Summer Job (Acad & Grad) |
JB007 |
Adding Summer Job |
9mo and 10mo |
Add Trainee Job (CS) |
JB008 |
Adding job as Trainee |
Civil Service |
Add Learner Job (CS) |
JB009 |
DoNotUseCode |
Civil Service |
Add Apprentice Job (CS) |
JB010 |
Adding job as Apprentice |
Civil Service |
Add Provisional Job (CS) |
JB011 |
Adding job as Provisional |
Civil Service |
Add Job UI Retiree NonAnnuitnt |
JB012 |
Adding job for a retiree from the University of Illinois who is not currently a SURS |
AP, Faculty and Civil Service |
Add Job SURS Annuitant |
JB013 |
Adding job for a current SURS annuitant |
AP, Faculty and Civil Service |
Add FLSA Hourly Job |
JB014 |
Adding an overload academic hourly job |
All Academic |
Ending a Job
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
End Job |
EJ001 |
Job requiring an end date (used on the terminated status |
All |
Employee Resignation |
EJ002 |
Separating from University |
All |
Employer Termination |
EJ003 Visa issue, job abandonment, int’l over allowed FTE, falsifying |
All |
|
Indefinite Layoff (CS) |
EJ004 |
Layoff |
Civil Service |
Student Enrollment Violation |
EJ005 |
Student not enrolled for required number of hours |
Student, Graduate |
Job Terminated |
EJ006 |
Ending non-status job |
HA, SA, EH, UA |
Truncate Acting/Interim Job |
EJ007 |
Only used when person returns/hired to the permanent position |
Acad Prof and |
Dismissed (CS) |
EJ008 |
Dismissed in Probation |
Civil Service |
End Summer Job (Acad & Grad) |
EJ009 |
Ending summer job record |
9mo and 10mo Faculty, Grad and Acad Prof |
Employee Job Resignation |
EJ010 |
Voluntary resignation from job (not to be used for employees |
All |
Faculty Change (Academic Only)
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Faculty Promotion |
FA002 |
Promotions outside annual promotion cycle |
Faculty |
Tenure Change |
FA003 |
Non-tenure to tenured (and vice versa); changing tenure track |
Faculty |
FTE
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
FTE Change |
FT001 |
When FTE changes & dollars remain = to new FTE; if salary increase is above new FTE, then change reason should be Pay Change |
AP, Faculty and Civil Service |
Labor Distribution
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Labor Distribution Change |
LD001 |
When funding is changing and no other change is being made |
All |
Leave of Absence
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Leave of Absence |
LV001 |
Record reflecting leave of absence (full or partial leave) |
AP, Faculty and Civil Service |
Return from Leave |
LV002 |
Reflecting return from leave to pre-leave FTE |
AP, Faculty and Civil Service |
Partial Return from Leave |
LV003 |
Reflecting return from leave at less than pre-leave FTE |
AP, Faculty and Civil Service |
New Hire
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
New Hire |
HR001 |
New employees hired to the University |
All |
Rehire |
HR002 |
Employees rehired within 1 year of previous separation |
All |
Rehire SURS Retiree |
HR003 |
Retired employee who has been terminated (PEAESCHed) from system and who is a SURS annuitant (use RA003 when |
AP, Faculty and Civil Service |
Return from Layoff (CS) |
HR004 |
Reflecting employee returning to work from layoff |
Civil Service |
Rehire UI Retiree NonAnnuitant |
HR005 |
U of I Retired employee who has been terminated (PEAESCHed) from system and who is not a SURS annuitant (use RA007 when reappointing a non-annuitant U of I retiree to subsequent jobs) |
AP, Faculty and Civil Service |
Non-Reappointment
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Initiating Notice of NonReappt |
NR001 |
Reflecting beginning of notice of non-reappointment period |
Acad Prof and |
Early Return to Regular Status |
NR002 |
Ending notice and returning to regular status (Contract |
Acad Prof and |
Rescind Notice of NonReappt |
NR003 |
Rescinding notice of non-reappointment with the effective date |
Acad Prof and |
Extend Notice of NonReappt |
NR004 |
Extending notice of non-reappointment period (Contract |
Acad Prof and |
Trunc Job w/ Notice NonReappt |
NR005 |
Contract (for employees entitled to formal notice rights) |
Acad Prof and Faculty |
Trunc Job w/o Notice NonReappt |
NR006 |
Contract (for employees not entitled to formal notice period) truncated due to unexpected loss of funding (Contract Code=TWOF). For Central HR determination. |
Acad Prof and Faculty |
Ending Notice of NonReappt |
NR007 |
Reflecting Last Date of Notice Period |
Acad Prof and Faculty |
Return to Regular Status |
NR008 |
Ending Notice and Returning to Regular Status (Contract Code=ENER) |
Acad Prof and Faculty |
Reappointment
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Reappointment |
RA001 |
Reappointment |
All |
Reappt of SURS Annuitant |
RA003 |
Used only for subsequent jobs (use HR003 for initial job rehiring SURS annuitant) |
AP, Faculty and Civil Service |
Reappointment/FTE Change |
RA004 |
Reappointment/FTE Change |
All |
Reappointment/Salary Change |
RA005 |
Reappointment/Salary Change |
All |
Reappointment/FTE & Salary Change |
RA006 |
Reappointment/FTE & Salary Change |
All |
Reappt UI Retiree NonAnnuitant |
RA007 |
Used only for subsequent jobs (use HR005 for initial job rehiring non-annuitant retirees) |
AP, Faculty and Civil Service |
Reclassification/Reallocation/Reassignment
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Reclassification (CS) |
RC001 |
Reclassifications |
Civil Service |
Reallocation (CS) |
RC002 |
Reallocations |
Civil Service |
Reassignment (CS) |
RC003 |
Moving an employee from one position to another in the same class |
Civil Service |
Trainee to Status (CS) |
RC004 |
Employee going from non-status to status |
Civil Service |
Apprentice to Status (CS) |
RC005 |
Employee going from non-status to status |
Civil Service |
Learner to Status (CS) |
RC006 |
DoNotUseCode |
Civil Service |
Provisional to Status (CS) |
RC007 |
Employee going from non-status to status |
Civil Service |
Salary and Pay
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Acad–Addt’l Responsibility |
SA001 |
Addt’l responsibility w/ same title (different suffix), including overload teaching |
Faculty |
CS Negotiated Increase (CS) |
SA002 |
Contract Increases |
Civil Service |
Merit Increase (CS) |
SA003 |
Civil Service Open Range and Student increases |
Civil Service |
CS-Anniversary Increase (CS) |
SA004 |
Negotiated anniversary (step) increases |
Civil Service |
Student – Market |
SA005 |
Increase based on Market Movement |
Student |
Equity Adjustment |
SA006 |
Equity increase given outside Salary Planner |
Academic, Faculty |
Counter Offer |
SA007 |
Used for any change as part of a counter offer |
Academic, Faculty |
Annual Increase |
SA008 |
Increases w/ reappointment outside Salary Planner or grant |
Academic, Faculty |
Award Increase |
SA009 |
Increases due to special award given on other than annual |
Academic, Faculty |
Pay Change |
SA010 |
Mid-year salary change; student hourly rate changes, Update Temporary upgrade rate |
Academic, Faculty Student |
Prevailing Salary Change (CS) |
SA011 |
Prevailing rate change |
Civil Service |
Established Salary Change (CS) |
SA012 |
Established rate change |
Civil Service |
App/Lrn/Trn Salary Change (CS) |
SA013 |
Apprentice, Learner, Trainee rate change |
Civil Service |
Sabbatical Supplmnt Pay |
SA014 |
Supplemental job on other funding source while on sabbatical |
Faculty |
Minimum Wage Increase |
SA015 |
Increases for those not currently @ campus minimum |
All |
Other |
SA016 |
To be used only if no other change reason applies. Used for |
All |
Across the Board |
SA017 |
Reflecting Across the Board increases |
Civil Service |
General Contract Increase |
SA019 |
Increase based on contract settlement. UIUC only – used for |
Civil Service (UIUC |
Gen’l Contract Plus Step Incr |
SA020 |
Employee’s anniversary date falls in same pay period as the general increase |
Civil Service |
Drop Step |
SA021 |
Drop Step by Contract or Agreement |
Civil Service |
Longevity Increase (CS) |
SA023 |
Longevity Increase |
Civil Service |
Adjusted Anniversary Date (CS) |
SA024 |
Anniversary Date Adjusted based on negotiated contract |
Civil Service |
Shift Differential (CS) |
SA025 |
Shift Differentials |
Civil Service |
Academic Progress Increase |
SA026 |
Salary increase due to achievement of bachelors or masters |
Civil Service, |
Completion of Orientation Inc. |
SA027 |
Salary increase for in-house registry flex team upon completion of orientation (nursing only) |
Civil Service, Academic Professional |
CS Negotiated Decrease (CS) |
SA028 |
Due to negotiated contract agreements |
Civil Service |
Salary Correction |
SA030 |
Salary correction required due to inaccurate data entry |
All |
FLSA Minimum Increase |
SA031 |
Bringing employee up to new FLSA minimum |
All |
Separation
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Deceased |
SP001 |
Death of employee |
All |
Discharged (CS) |
SP002 |
Employee Discharged |
Civil Service |
Retired |
SP003 |
Retiring from University |
AP, Faculty and |
TC – Change in SSN |
SP005 |
Temporary to Permanent SSN/correction of SSN |
All |
Employee Resignation |
EJ002 |
Employee separating from the University |
All |
Miscellaneous Change Reasons
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Time Entry Method Change |
OT001 |
Change in time entry method |
All |
Title Change |
OT002 |
Change/correction to title only |
All |
Start of Non-Serv Period (CS) |
OT003 |
Used for flex year employees |
Civil Service |
Return from Non-Serv Period |
OT004 |
Used for flex year employees |
Civil Service |
Time Sheet Org Change |
OT005 |
Change to Time Sheet Org only |
|
Data Correction |
OT006 |
Correcting incorrect data |
All |
Substantial Presence Met |
OT007 |
Change when Int’l employees have met substantial presence |
All |
Employee Group Change |
OT008 |
Change in eclass between groups, use on both job records |
All |
Campus Transfer |
OT009 |
Transfer from one campus to another; use on both job records |
All |
Promotion (CS) |
OT010 |
Promotion of civil service employees |
Civil Service |
CS Mandated Title Change |
OT011 |
Title change required by Civil Service System |
Civil Service |
Lateral Transfer (CS) |
OT012 |
Employee transferring from one unit to another in same class and salary |
Civil Service |
Department Org Change |
OT013 |
Moved position from one org to another |
All |
AP to CS Transition (CS) |
OT014 |
Change from academic professional to civil service due to audit findings. |
Civil Service |
Bargaining Unit Change |
OT015 |
Bargaining Union change with accompanying job detail |
Civil Service |
Service Basis Change |
OT016 |
Movement between flex and service basis |
AP, Faculty and Civil Service |
FLSA Contract Parameter |
OT017 |
When adding an FLSA contract parameter and employee job record change is required in the front end. |
All |
Informational Change Reasons (Not used by HR or Units)
Description |
Job Change Reason |
Change Reason Usage |
Employment Group |
---|---|---|---|
Description |
Job Change Reason Code |
Change Reason Usage |
|
Conversion |
CV001 |
Data converted from Paymaster |
|
Conversion Override |
CV002 |
Corrections to converted data |
|
Faculty Title Change |
FA001 |
Change in faculty title |
|
Interim Appointment |
JB005 |
Adding Interim job |
|
Salary Planner Upload |
SA018 |
Job data from Salary Planner |
|
Fiscal Year Salary Grp Update |
SA022 |
Salary Group Updated Changes/Corrections |
|