Topics Map > Payroll > Time Reporting
UPB - Time Reporting for Positive Time Entry for Student, Extra Help, Academic/Graduate Hourly (PHATIME)
Time Reporting for Positive Time Entry for Student, Extra Help, Academic/Graduate Hourly (PHATIME)
- Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.
- Type the timesheet COA code in the COA field.
OR Click the Search button to select from the list of options. - Type the timesheet organization code in the Organization field.
OR Click the Search button to select from the list of options. - Check that the Transaction Status is In Progress. Click the drop-down arrow to select if this field is incorrect.
- Check that the Year field displays the current year. If incorrect, type in the current year.
- Type the Pay ID in the Payroll ID field.
OR Click the Search button to select from the list of options. - Type the Pay Period in the Payroll Number field.
OR Click the Search button to select from the list of options. - Click the Go button, or click inside any field below the Key block.
NOTE: The first timesheet with an In Progress status will display. - Select the employee timesheet to be reviewed.
- Click the Next Section button to edit the timesheet.
- Type the earnings code in the Earn field.
OR Click the Search button to select from the list of options. - Type the number of hours worked for each day on the same line as the appropriate earnings code - this field is not visible on the form.
- Click the Save button.
NOTE: The timesheet may be saved allowing users to return to it later to continue entering time. - Select Submit Time for Approval from the Tools menu. This action moves the transaction status of the timesheet to Pending so the approval process can begin.
- To enter time for the next employee, click the Previous Section button to move to the Jobs Section and select the next employee timesheet.
- Click the Close button when finished.
NOTE: Employees who hold more than one position will have a timesheet for each bi-weekly position. The Department Originator should pay close attention so that time information is entered accurately for each position.