UAFR - Self-Supporting Funds Redistributing Revenue
If you need to redistribute revenue for your self-supporting Fund, such as when you receive revenue for a special activity and want to redistribute it to other units involved in the activity, complete a journal voucher (JV) in Banner. For example, the Study Abroad Office receives revenue for all students studying abroad for a semester; they want to redistribute it to different units for each student. You will need to ask the other unit for their C-FOAPAL in order to redistribute the revenue correctly. Use a revenue Account code (3xxxxx) for both sequences of the JV.
NOTE: The steps below show how to redistribute revenue using Journal Voucher Quick (FGAJVCQ). There are several pages available for processing journal vouchers; FGAJVCQ is helpful because it displays FOAPAL segment names, but you can use whichever journal voucher page you prefer. You can learn more about Banner journal voucher pages in the Journal Voucher Processing training course.
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Step |
Action |
Results/Decisions |
|---|---|---|
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1. |
In the Search field, type FGAJVCQ and press the ENTER key to open Journal Voucher Quick. |
FGAJVCQ opens. |
|
2. |
Leave the Document Number field blank. |
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|
3. |
Click the Go button. |
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|
4. |
Observe the Transaction Date field. |
Transaction date defaults to today’s date. |
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5. |
Press TAB to move to the Document Total field. |
Cursor moves to the Document Total field. |
|
6. |
Type the absolute value of the journal voucher in the Document Total field. |
|
|
7. |
Select Document Text from the Related menu. |
General Text Entry (FOATEXT) opens. |
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8. |
Type a complete description of the journal voucher, using the DOWN ARROW key to move to the next available text lines if needed. |
Text is stored on the line(s). |
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9. |
Type your name, email address, unit, and 10-digit phone number. |
Type your name, email address, unit, and 10-digit phone number. |
|
10. |
Click the Save button. |
Stores the document text. |
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11. |
Click the Close button. |
Returns to the Document Header block of FGAJVCQ. |
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12. |
Review the Document Text Exists field. |
System maintained field indicates that document text exists. |
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13. |
Click the Next Section button. |
Transaction Detail section displays with the document number and the document total shown at the top. |
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14. |
Press TAB to move to the Journal Type field. |
Cursor moves to Journal Type field. |
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15. |
Type 100 or 125 in the Journal Type field. |
The rule code title will display after you TAB to the next field. |
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16. |
Press TAB to move to the Chart field. |
Cursor moves to the Chart field. |
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17. |
Type the appropriate Chart code in the Chart field. |
The Chart title displays. |
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18. |
Press TAB to move to the Fund field. |
Cursor moves to the Fund field. |
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19. |
Type your self-supporting Fund code in the Fund field. |
The Fund code title will display after you TAB to the next field. |
|
20. |
Press TAB to move to the Organization field. |
Cursor moves to the Organization field. |
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21. |
Type the appropriate Organization code in the Organization field. |
Value displays in the Organization field. The Organization code title displays. |
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22. |
Press TAB to move to the Account field. |
Cursor moves to the Account field. |
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23. |
Type the appropriate revenue Account code. (Revenue Account codes begin with 3) |
The Account code title displays. |
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24. |
Type the appropriate Program code in the Program field. |
The Program code title will display after you TAB to the next field. |
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25. |
Press TAB to move to the Amount field. |
Cursor moves to the Amount field. |
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26. |
Type the amount in the Amount field. |
The line item amount displays. |
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27. |
Press TAB to move to the Debit/Credit field. |
Cursor moves to the Debit/Credit field. |
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28. |
Select Plus + in the Debit/Credit field. |
The Debit/Credit field is filled as a debit, because you are redistributing revenue to another Fund. |
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29. |
Press TAB to move to the Description field. |
Cursor moves to the Description field. |
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30. |
Type a description of the transaction in the Description field. |
The description is required. |
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31. |
Click Insert on Functions toolbar. |
New record displays. |
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32. |
Press TAB to move to the Journal Type field. |
Cursor moves to Journal Type field. |
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33. |
Type the same rule code you used in step 15 in the Journal Type field. |
The rule code title will display after you TAB to the next field. |
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34. |
Press TAB to move to the Chart field. |
Cursor moves to the Chart field. |
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35. |
Type the other unit's Chart code in the Chart field. |
The Chart title displays. |
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36. |
Press TAB to move to the Fund field. |
Cursor moves to the Fund field. |
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37. |
Type the other unit’s self-supporting Fund code in the Fund field. |
The Fund code title will display after you TAB to the next field. |
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38. |
Press TAB to move to the Organization field. |
Cursor moves to the Organization field. |
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39. |
Type the other unit’s Organization code in the Organization field. |
The Organization code title displays. |
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40. |
Press TAB to move to the Account field. |
Cursor moves to the Account field. |
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41. |
Type the appropriate revenue Account code. NOTE: You should use the same Account code that you used in step 23. |
The Account code title displays. |
|
42. |
Type the other unit’s Program code in the Program field. |
The Program code title will display after you TAB to the next field. |
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43. |
Press TAB to move to the Amount field. |
Cursor moves to the Amount field. |
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44. |
Type the amount in the Amount field. |
The line item amount displays. |
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45. |
Press TAB to move to the Debit/Credit field. |
Cursor moves to the Debit/Credit field. |
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46. |
Select Minus - in the Debit/Credit field. |
The Debit/Credit field is filled as a credit. |
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47. |
Press TAB to move to the Description field. |
Cursor moves to the Description field. |
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48. |
Type a description of the transaction in the Description field. |
The description is required. |
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49. |
Click the Next Section button. |
The Completion section displays. |
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50. |
Click the Complete button. |
The journal voucher is submitted for posting. |
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51. |
Click the Close button to exit FGAJVCQ. |