UPB - Initiating a Current Pay Adjustment (CPA) for Bi-Weekly Hourly Non-Exempt Employees

Security: Dept CPA User role.

1. View the employee's Payroll Record View (PRV) in PARIS.
2. Adjust the pay
   • Select Current Pay Adjustment from the TRANSACTIONS menu.
   • Earn Code: Edit existing earnings or add any earn codes required.
   • Hours: Enter or edit the total number of hours in the Hours Or Units field.
   • Time Distribution: Enter or edit the number of hours on each date.
   • Special considerations:  
     • Existing earnings cannot be removed but may be zeroed out.
     • The C-FOAPAL cannot be edited on a CPA.
3. Enter a memo
4. Route the transaction

View the Employee's Payroll Record View (PRV)

1. Log in to PARIS.
2. Choose the employee to adjust.
   1. Enter employee’s UIN in the QUICK SEARCH field.
   2. Select the Search button and the Payroll Record View (PRV) opens.
      NOTE: If you don't have the employee's UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.

Adjust the Pay

1. Select Current Pay Adjustment under the TRANSACTIONS menu.
   NOTE: This option is only available when the pay period is open for current pay adjustments. Review which pay periods are open for current pay adjustments in the yellow transaction alert window.
2. Edit existing earnings.
   1. Open the JOBS accordion to display each active job for the pay period.
   2. Select the green job bar for the job to adjust. The Job Detail opens.
   3. Edit or enter the number of hours worked under the appropriate date.
      NOTE: Existing earnings cannot be removed but may be zeroed out.
      

      Earnings edited or entered will overwrite any earnings submitted on the timesheet for the selected job.

3. Add earnings.
   1. Open the New Earn Code Selection menu to expand the earn code list.
   2. Choose the appropriate earn code.
   3. Click the Add New Earn Code button.
   4. Enter the total number of hours in the Hours Or Units field.
   5. Enter the number of hours for each date.
   6. Select the Save button (lower left) when all entries have been made.
      NOTE: You cannot edit the C-FOAPAL on Current Pay Adjustments
4. Select another job to adjust if required.
5. Review the changes.

Enter a Memo

1. Select the green MEMOS tab (near the top).
2. Navigate into the Memos box. 
3. Type a detailed description for each adjustment of the transaction.
4. Select the Add button.
5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route the Transaction

1. Select the Route button near the bottom left of the screen once all changes have been made.
2. Verify routing success. Successful routing is displayed in the yellow dialog box at the top of the screen.
   NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.