UPB - Initiate an FLSA Overtime Adjustment for Salaried Non-Exempt – Prior Underpayment Adjustment (PUA)

Security: Department Adjustment Initiator role.

1. View the employee's Payroll Record View (PRV) in PARIS.
2. Adjust the pay.
   • Adjustment Reason: Additional Time Worked
   • Earn Code:
     • OPS – FLSA-Time & Half Overtime: used to record hours worked in excess of 7.5/8.0 hours per day or 37.5/40 hours per week, and to be paid at a rate of time and a half.
     • OPT – FLSA-PT Add'l Work Hours Paid: used to pay straight overtime for part-time employees, the number of hours worked in excess of the employee’s scheduled day or work week but less than 7.5/8.0 hours per day or 37.5/40 hours per week.
   • Time Distribution: Enter the hours in the Hours or Units field.
   • Special considerations:
     • Exempt positions do not have timesheets. Overtime or extra hours are submitted on an Academic Hourly (HA) position set up especially for this purpose.
3. Enter a memo.
4. Route the transaction.

View the Employee's Payroll Record View (PRV)

1. Log in to PARIS.
2. Choose the employee to adjust.
   1. Enter employee’s UIN in the QUICK SEARCH field.
   2. Select the Search button and the Payroll Record View (PRV) opens.
      NOTE: If you don't have the employee's UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.
3. Review the pay event you need to adjust.
   1. Select the Pay Event Year of the pay period to adjust if adjusting a previous year.
   2. Open the gray pay event accordion to review the pay event.
   3. Open the EVENT DETAILS accordion to view summary payroll information.
   4. Open the JOBS accordion to view all active jobs for the pay period.
   5. Select the green job bars to view payroll detail.

Adjust the Pay

1. Start the Prior Underpayment Adjustment (PUA).
   
   1. Open the gray pay event accordion to select the pay event and review payroll information.
   2. Select the ADJ button to the right. The PAY HISTORY tab displays a new row in yellow for the adjustment.
   3. Choose the Adjustment Reason from the menu in the Pay Event Detail section. 
      • Additional Time Worked
        
2. Select the appropriate earnings code.
   1. Open the JOBS accordion to display each active job for the pay period.
   2. Select the green job bar for the job to adjust. The Job Detail opens.
   3. Open the New Earn Code Selection menu to expand the earn code list.
   4. Choose the appropriate FLSA overtime earn code.
      • OPS – FLSA-Time & Half Overtime: used to record hours worked in excess of 7.5/8.0 hours per day or 37.5/40 hours per week, and to be paid at a rate of time and half.
      • OPT – FLSA-PT Add'l Work Hours Paid: used to pay straight overtime, the number of hours worked in excess of the employee’s scheduled day or work week but less than 7.5/8.0 hours per day or 37.5/40 hours per week.
      • If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid.
   5. Select the Add New Earn Code button.
3. Enter the FLSA overtime adjustment earnings.
   1. Enter the hours in the Hours or Units field.
   2. Select the Edit button to edit the C-FOAPAL if needed.
      NOTE: See the Editing Labor Distributions in PARIS job aid for help.
   3. Select the Save button (lower left) when all entries have been made.
4. Review the changes.

Enter a Memo

1. Select the green MEMOS tab (near the top).
2. Navigate into the Memos box. 
3. Type a detailed description for each adjustment of the transaction.
4. Select the Add button.
5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route the Transaction

1. Select the Route button near the bottom left of the screen once all changes have been made.
2. Verify routing success. Successful routing is displayed in the yellow dialog box at the top of the screen.

NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.