UPB - Initiating a Prior Underpayment Adjustment (PUA) Agreement/Settlement for Monthly (Academic) Employees

Security: Department Adjustment Initiator role.

1. View the employee's Payroll Record View (PRV) in PARIS
2. Adjust the pay
   • Adjustment Reason: Agreement/Settlement
   • Earn Code:
     • ADD – Adjust Dollar Amt if payment is subject to SURS.
     • SAP – Supplemental/Agreement Payment if payment is not subject to SURS.
   • Hours or Units: Enter 1 in the Hours or Units field.
   • Special Rate: Enter the total dollar amount in the Special Rate field.
3. Enter a memo
4. Route the transaction

View the Employee’s Payroll Record View (PRV)

1. Log in to PARIS.
2. Choose the employee to adjust.
   1. Enter the employee’s UIN in the QUICK SEARCH field.
   2. Select the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH.
      See the Performing an Advanced Employee Search job aid for help.
3. Review the pay event you need to adjust.
   1. Select the Pay Event Year of the pay period to adjust if adjusting a previous year.
   2. Open the gray pay event accordion to review the pay event.
   3. Open the EVENT DETAILS accordion to view summary payroll information.
   4. Open the JOBS accordion to view all active jobs for the pay period.
   5. Select the green job bars to view payroll detail.

Adjust the Pay

1. Start the PUA.
   1. Open the gray pay event accordion to select the pay event and review payroll information.
   2. Select the ADJ button to the right. The PAY HISTORY tab displays a new row in yellow for the adjustment.
   3. Choose the Adjustment Reason from the menu under Pay Event Detail:
      • Agreements/Settlement
2. Select the appropriate adjustment earnings code.
   1. Open the JOBS bar to display each active job for the pay period.
   2. Open the green job bar for the job to adjust. Job Detail opens.
   3. Select the New Earn Code Selection menu to expand the list.
   4. Choose the appropriate adjustment earn code from the New Earn Code Selection menu.
      
      • ADD – Adjust Dollar Amt if payment is subject to SURS.
      • SAP – Supplemental/Agreement Payment if payment is not subject to SURS.
      • If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid.
   5. Select the Add New Earn Code button.
3. Enter the adjustment pay.
   1. Enter 1 in the Hours Or Units field.
   2. Enter the total dollar amount in the Special Rate field.
   3. Select the Edit button to edit the C-FOAPAL if needed.
      NOTE: See the Editing Labor Distributions in PARIS job aid for help.
   4. Select the Save button (lower left) when all entries have been made.
4. Review changes.

Enter a Memo

Enter a description for each adjustment in the transaction.

1. Select the green MEMOS tab.
2. Navigate into the Memos box.
3. Type a detailed description for each adjustment of the transaction.
4. Select the Add button.
5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route the Transaction

1. Select the Route button near the bottom left of the screen once all changes have been made.
2. Successful routing is displayed in the yellow dialogue box at the top of the screen.

NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.