UPB - Initiating a Prior Underpayment Adjustment (PUA) Benefit Payout for Bi-Weekly Hourly Employees

Benefit Payout is the adjustment reason to pay out eligible benefits hours to an employee who is separating or changing employment class.

If a bi-weekly hourly (non-exempt) employee is ending employment with the university, or changing to an employee class that is not benefits eligible, any vacation hours, compensable sick hours and earned compensable time must be paid out to the employee.

Before you begin the transaction in PARIS:

  1. Confirm that all leave balances for the employee are accurate. 
  2. Start the separation transaction in the HR Front End (HRFE) application. This will give you the calculated weighted rate of pay to use in the PARIS adjustment transaction.

Transaction Overview

Security: Department Adjustment Initiator role.

  1. View the employee's Payroll Record View (PRV) in PARIS.
  2. Adjust the pay.
    • Adjustment Reason: Benefit Payout
    • Earn Code: Consult HR for specific uses of these earn codes.
      • ATS – Sick Terminal Benefits Pay Out
      • ATV – Vacation Terminal Benefits Pay Out
      • PCS – Payout – Comp Time – Straight
      • PCM – Payout – Comp Time – 1.5x
      • PCD – Payout – Comp Time – Double

Less commonly used benefit payout earn codes are:

      • ATW – Sick Term Waived Pay Out
      • FHP – Negotiated Floating Holiday Payout – Hospital
      • VAP – Negotiated Vacation Payout – Hospital
      • VCC – Vacation Transfer Conversion Balances
    • Rate: Enter the weighted hourly or manually calculated rate of pay in the Special Rate field. 
      See the Separation tab of the HRFE transaction for the weighted rate.
    • Time Distribution: Enter the number of eligible benefit hours under any date.
    • Special considerations:
      • Payouts not involving a separation may not have a weighted hourly rate (PCM or VCC).
  2. Enter a memo.
  3. Route the transaction.

Step-by-Step Instructions

View the Employee's Payroll Record View (PRV)

  1. Log in to PARIS.
  2. Choose the employee to adjust.
    1. Enter employee’s UIN in the QUICK SEARCH field.
    2. Select the Search button and the Payroll Record View (PRV) opens.
      NOTE: If you don't have the employee's UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.

Adjust the Pay

  1. Start the Prior Underpayment Adjustment (PUA).
    1. Open the gray pay event accordion to select the pay event and review payroll information.
    2. Select the ADJ button to the right. The PAY HISTORY tab displays a new row in yellow for the adjustment.
    3. Choose the Adjustment Reason from the menu in the Pay Event Detail section. 
      • Benefit Payout
  2. Select the appropriate earnings code.
    1. Open the JOBS accordion to display each active job for the pay period.
    2. Select the green job bar for the job to adjust. The Job Detail opens.
    3. Open the New Earn Code Selection menu to expand the earn code list.
    4. Choose the appropriate earn code. Consult HR for specific uses of these earn codes.
      • ATS – Sick Terminal Benefits Pay Out
      • ATV – Vacation Terminal Benefits Pay Out
      • PCM – Pay Out – Compensatory Time

Less commonly used benefit payout earn codes are:

      • ATW – Sick Term Waived Pay Out
      • FHP – Negotiated Floating Holiday Payout – Hospital
      • VAP – Negotiated Vacation Payout – Hospital
      • VCC – Vacation Transfer Conversion Balances
      • If you are unable to locate and select the necessary earn code, see the Setting User Preferences for Earn Codes job aid.
    2. Select the Add New Earn Code button.
  2. Enter the adjustment pay.
    1. Enter the weighted hourly or manually calculated rate of pay in the Special Rate field. 
      See the Separation tab of the HRFE transaction for the weighted rate.
      NOTE: Payouts not involving a separation may not have a weighted hourly rate (PCM or VCC).
    2. Enter the number of eligible benefit hours under any date.
    3. Select the Edit button to edit the C-FOAPAL if needed.
      NOTE: See the Editing Labor Distributions in PARIS job aid for help.
    4. Select the Save button (lower left) when all entries have been made.
  3. Add additional earnings as required.
  4. Review the changes.

    Enter a Memo

    1. Select the green MEMOS tab (near the top).
    2. Navigate into the Memos box. 
    3. Type a detailed description of the transaction.
    4. Select the Add button.
    5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

    Route the Transaction

    1. Select the Route button near the bottom left of the screen once all changes have been made.
    2. Verify routing success. Successful routing is displayed in the yellow dialog box at the top of the screen.
      NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.

     


    Keywords:
    PARIS, adjustment, separation, benefit payout, vacation, sick, PUA 
    Doc ID:
    119718
    Owned by:
    Don S. in UI Training Hub
    Created:
    2022-07-15
    Updated:
    2026-11-13
    Sites:
    University of Illinois Training Hub
    Clean URL:
    https://answers.uillinois.edu/uic/pharmacy/upb-initiating-a-prior-underpayment-adjustment-pua-benefit-payout-for-bi-weekly-hourly-employees