UPB - Initiate an FLSA Overtime Adjustment –Prior Underpayment Adjustment (PUA)
Initiate an FLSA Overtime Adjustment –Prior Underpayment Adjustment (PUA)
Units must submit a PARIS PUA for overtime hours worked by salaried non-exempt Academic and Civil Service employees for the pay period in which it was earned.
See the Fair Labor Standards Act (FLSA): Salaried Non-Exempt Employees FACT SHEET for more information regarding salaried non-exempt employee status and related compliance procedures.
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- Log in to PARIS.
- Access PARIS at: https://hr.apps.uillinois.edu/hrFrontEnd/ana/.
- Log in.
- Select the employee to adjust.
- Enter employee’s UIN in the QUICK SEARCH field.
OR
Click EMPLOYEE SEARCH and select the criteria.
NOTE: See the Performing an Advanced Employee Search Job Aid for help. - Click the Search button.
The Payroll Record View (PRV) opens.
- Enter employee’s UIN in the QUICK SEARCH field.
- Select the pay event.
NOTE: The transaction for FLSA overtime hours cannot be initiated and reviewed until the first calendar day after the Current Adjustment Cutoff deadline. See the Payroll Schedule. - Start the PUA.
- Click the ADJ button at the right side of the gray pay event accordion.
The PAY HISTORY tab displays a new row in yellow for the adjustment. - Select Additional Time Worked from the Adjustment Reason menu under Pay Event Detail.
- Click the ADJ button at the right side of the gray pay event accordion.
- Select the job(s) to adjust.
- Click the JOBS accordion to display each active job for the pay period.
- Click the green job bar for the job to adjust.
Job Detail opens.
- Select the earnings code.
- Select the appropriate overtime earn code from the New Earn Code Selection menu.
- Click the Add New Earn Code button.
- For Monthly or Bi-Weekly Exempt employees:
Enter the hours in the Hours Or Units field. - Edit the C-FOAPAL if needed.
- Click the Edit button.
NOTE: See the Editing Labor Distributions in PARIS Job Aid for help. For sponsored funds, please also see Section 16.1.3 of the Policy and Procedures Manual. - Click the Add LD button to insert an additional C-FOAPAL.
- Click the Edit button.
- Click the Save button (located lower left) and review changes.
NOTE: Changed fields are highlighted in red. System updated fields are highlighted in green. - Type a description for the payment.
- Click the green MEMOS tab (near the top).
- In the Memo box, type “FLSA overtime payment.”
- Click the ADD button.
- Edit or enter your phone number in the INITIATOR PHONE NUMBER field if needed.
- Complete the transaction once all changes have been made.
- Click the Save button.
- Click the Route button.
- Log in to PARIS.
NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.