When making an adjustment due to a late job change, you will usually need to adjust a different pay period than the one worked. For the job changes to be applied, you will need to adjust a pay period during which the job change is effective.

View the employee’s Payroll Record View (PRV)

1. Log in to PARIS
2. Choose the employee to adjust.
   1. Enter the employee’s UIN in the QUICK SEARCH field.
   2. Select the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH.
      See the Performing an Advanced Employee Search job aid for help.
3. Review the pay events you need to adjust.
   1. Select the Pay Event Year of the pay period to adjust if adjusting a previous year.
   2. Open the gray pay event accordion to review the pay event.
   3. Open the EVENT DETAILS bar to view summary payroll information.
   4. Open the JOBS bar to view all active jobs for the pay period.
   5. Select the green job bars to review payroll detail.
      NOTE: Review jobs in subsequent pay events to check for backdated personnel dates. The personnel date (PCD) is indicated on the job bar beginning with the pay period the job became effective.

Adjust the pay

1. Start the PUA.
   1. Open the gray pay event accordion to select the pay event and review payroll information.
   2. Select the ADJbutton to the right. The PAY HISTORY tab displays a new row in yellow for the adjustment.
   3. Choose the adjustment reason from the list under Pay Event Detail:
      • Job Change
        NOTE: PARIS automatically completes the Event Type, Calc Method, and Print Method based on the selected adjustment reason. These are not user editable.
2. Select the appropriate adjustment earnings code.
   1. Open the JOBS bar to display each active job for the pay period.
   2. Open the green job bar for the job to adjust. Job Detail opens.
   3. Select the New Earn Code Selection menu to expand the list.
   4. Choose the appropriate adjustment earn code from the New Earn Code Selection menu:
      • ADD - Adjust Dollar Amt.
   5. Select the Add New Earn Code button.
3. Enter the adjustment pay.
   
   1. Enter 1 in the Hours or Units field.
      AND
      Enter the total dollar amount in the Special Rate field.
   2. Select the Edit button to edit the C-FOAPAL if needed.
      NOTE: See the Editing Labor Distributions in PARIS job aid for help.
   3. Select the Save button (lower left) when all entries have been made.
4. Make additional changes if required.
   • Add additional earnings as required.
   • Select another job from this pay period to adjust.
   • Select another pay period to adjust.
     NOTE: Multiple adjustments can be bundled into one transaction.

Enter a Memo

1. Select the green MEMOS tab.
2. Navigate into the Memos box.
3. Type a detailed description for each adjustment of the transaction.
4. Select the Add button.
5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route the Transaction

1. Select the Route button near the bottom left of the screen once all changes have been made.
2. Successful routing is displayed in the yellow dialogue box at the top of the screen.

NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.