Form I-9 Completion Information:

You MUST Contact Your Unit HR and Complete Your I-9 PRIOR to Starting Any Work

NOTE: The University of Illinois is an E-Verify employer. As an E-Verify employer, there are special rules related to completing an I-9. Federal law requires employers to verify the identity and employment authorization of new employees and, in certain instances, to reverify that the employee is still authorized to work. As a new hire, this job aid provides instruction to complete your I-9.

FORM I-9 SECTION 1: EMPLOYEE COMPLETES

YOU MUST SIGN SECTION 1 OF YOUR I-9 ON/BEFORE YOUR FIRST DAY OF WORK.

E-Verify REQUIRES your US social security number be entered in section 1 of your I-9.

NOTE: Should you NOT have a US social security number, you must leave this field BLANK. Your unit HR will provide direction to apply for and obtain your US social security number. Information about applying for your US social security number can be found on the ISSS website as well.

Once you obtain your US social security number, you MUST contact your unit HR IMMEDIATELY to schedule a time to enter your US social security number in section 1 of your I-9.

FORM I-9 SECTION 2: EMPLOYER/AUTHORIZED REPRESENTATIVE COMPLETES

Documents that establish identity and employment authorization must be presented to complete section 2 of your I-9, and a list of acceptable documents may be found online. YOU MUST PRESENT ORIGINAL DOCUMENT(S) TO YOUR UNIT HR OFFICE NO LATER THAN THREE (3) CALENDAR DAYS AFTER YOUR START DATE.

You may present:

1. One document from List A (establishes identity AND employment authorization). OR

2. One document from List B AND List C

   1. List B - establishes identity [NOTE:  E-Verify requires a list B document MUST contain a photograph]

   2. List C - establishes employment authorization

NOTE: E-Verify REQUIRES the following documents be scanned to section 2 of your I-9, should they be presented:

1. US Passport (picture and barcode pages)

2. US Passport Card (front and back of the card)

3. EAD Card (front and back of the card)

4. US Permanent Resident Card (front and back of the card)

COMMON DOCUMENT COMBINATIONS TO COMPLETE AN I-9

• F-1 Student: foreign passport, I-94, and I-20
• F-1 OPT: EAD card
• F-1 CPT: foreign passport, I-94, and I-20 from the institution holding the SEVIS record. NOTE: The institution holding the SEVIS record must authorize the F-1 student to work under CPT at UIUC.
• J-1: foreign passport, I-94, and DS-2019. NOTE: The J-1 recipient must provide a work eligibility letter from ISSS or the J-1 sponsor.
• H-1B: foreign passport and I-797 that contains the dates of approval and I-94 number.