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Directory - adding Auxiliary users

How (and why) to add someone to the Auxiliary Users directory group
  • Log into the directory’s “Manage Directory” page (https://my.atlas.illinois.edu/diredit
  • Change the “Unit” to the appropriate unit ("School of Chemical Sciences", “Chemical & Biomolecular Engr”, or "Department of Chemistry")
  • Under “Personnel Category”, select Auxiliary Users and you’ll then see the Add by Name, NetID, UIN box appear
  • Type the person's NetID or name in the box, and click “Add
    • NOTE: If multiple match what you've typed, you'll see a drop down appear that can help you select the correct person

Add by field

  • Once you’ve added the person to the Auxiliary Users group, the directory will create and open the profile page for their “Auxiliary User” directory role
    • NOTE: a person can have multiple directory “roles” - one for each appointment.  This is common for faculty who may have adjunct appointments with other departments.
  • Edit the following fields: 
    • Descriptive Title: This will help us identify grad students or postdocs (vs. others who are added to Auxiliary Users for other reasons)
    • Supervisor NetID: This will help us know who to ask for future renewals
    • Date start: Set this to the day before today - it will help later on to determine when someone was added. 
    • Date end (if desired):  You can assign a date when the individual should drop out of the Auxiliary Users list if you wish
      • NOTE: If you do not assign an end date, the person will need to be removed manually. 
    • Groups: In the "Groups" section, click on the drop-down under Name and select the appropriate group. Be sure to hit the [+] button, or the person will not be added. 
      • The add is successful when their entry changes and looks like this:

Edit profile fields

  • Scroll down, and you can add office and mailbox information
  • Click Save Changes

Save changes



Keywordsgrads extra auxiliary   Doc ID104364
OwnerJay G.GroupSchool of Chemical Sciences
UIUC
Created2020-07-26 22:15:27Updated2023-07-12 16:24:05
SitesUniversity of Illinois School of Chemical Sciences
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