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Directory - adding Auxiliary users
How (and why) to add someone to the Auxiliary Users directory group
- Log into the directory’s “Manage Directory” page (https://my.atlas.illinois.edu/diredit)
- Change the “Unit” to the appropriate unit ("School of Chemical Sciences", “Chemical & Biomolecular Engr”, or "Department of Chemistry")
- Under “Personnel Category”, select Auxiliary Users and you’ll then see the Add by Name, NetID, UIN box appear
- Type the person's NetID or name in the box, and click “Add”
- NOTE: If multiple match what you've typed, you'll see a drop down appear that can help you select the correct person
- Once you’ve added the person to the Auxiliary Users group, the directory will create and open the profile page for their “Auxiliary User” directory role
- NOTE: a person can have multiple directory “roles” - one for each appointment. This is common for faculty who may have adjunct appointments with other departments.
- Edit the following fields:
- Descriptive Title: This will help us identify grad students or postdocs (vs. others who are added to Auxiliary Users for other reasons)
- Supervisor NetID: This will help us know who to ask for future renewals
- Date start: Set this to the day before today - it will help later on to determine when someone was added.
- Date end (if desired): You can assign a date when the individual should drop out of the Auxiliary Users list if you wish
- NOTE: If you do not assign an end date, the person will need to be removed manually.
- Groups: In the "Groups" section, click on the drop-down under Name and select the appropriate group. Be sure to hit the [+] button, or the person will not be added.
- The add is successful when their entry changes and looks like this:
- Scroll down, and you can add office and mailbox information
- Click Save Changes
