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UPB -Initiating a Current Pay Adjustment (CPA) for Academic (Monthly) Employees

You can submit a Current Pay Adjustment for an Academic (Monthly) employee at the beginning of the payroll calculation to correct pay for a job change not yet applied.

You must initiate the job change correction in the Human Resources Front End (HRFE) first, then continue with a Current Pay Adjustment (CPA) in PARIS.

See the CPA Window Quick Guide for when to initiate a CPA and Payroll Schedules for deadlines.

Earnings edited or entered on the CPA will overwrite any earnings submitted on the timesheet for the selected job. The pay entered on the CPA is the only pay the employee will receive.

View the employee’s Payroll Record View (PRV)

  1. Log in to PARIS.
  2. Select the employee to adjust.
    1. Enter the employee’s UIN in the QUICK SEARCH field.
    2. Click the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.

Adjust Pay

  1. Select Current Pay Adjustment under the TRANSACTIONS menu.
    NOTE: This option is only available when the pay period is open for current pay adjustments. Review the pay periods open for current pay adjustments in the yellow transaction alert window.
  2. Select the jobs to adjust.
    1. Select (expand) the current pay period.
    2. Click the JOBS bar to display each active job for the pay period.
    3. Click the green job bar for the job to adjust. Job Detail opens.
  3. Edit or enter the number of hours worked under the appropriate date.
    NOTE: Earnings edited or entered will overwrite any earnings submitted on the timesheet for the selected job.
  4. Add new earn codes as needed.
    1. Click the New Earn Code Selection menu.
    2. Select the ADD (Adjust Dollar Amount) earn code.
    3. Click the Add New Earn Code button.
    4. Enter 1 in the Hours Or Units field to increase pay.
      OR
      Enter -1 in the Hours Or Units field to decrease pay.
    5. Enter the total dollar amount in the Special Rate field.
    6. Click the Save button (lower left) when all entries have been made.
    NOTE: You cannot edit the C-FOAPAL on Current Pay Adjustments
  5. Make additional corrections if required:
    • Existing earnings cannot be removed, but may be zeroed out.
    • Add additional earn codes as required (step 6).
    • Select another job from this pay period to adjust (step 4).
  6. Review changes.

Enter Memo

  1. Enter a description for each adjustment in the transaction.
    1. Click the green MEMOS tab.
    2. Click in the Memos box.
    3. Enter a detailed description for the adjustments made.
    4. Click the Add button.
    5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route

  1. Route the transaction.
    1. Click the Route button near the bottom left of the screen once all changes have been made.
    2. Successful routing is displayed in the yellow dialogue box at the top of the screen.
  2. NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.


KeywordsPARIS, CPA, adjustment   Doc ID119713
OwnerDon S.GroupUI Training and Development Resources
Created2022-07-15 11:37:27Updated2024-07-03 08:25:51
SitesUniversity of Illinois Training and Development Resources
CleanURLhttps://answers.uillinois.edu/training/upb-initiating-a-current-pay-adjustment-cpa-for-academic-monthly-employees
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