You must initiate the job change correction in the Human Resources Front End (HRFE) first, then continue with a Current Pay Adjustment (CPA) in PARIS.

See the CPA Window Quick Guide for when to initiate a CPA and Payroll Schedules for deadlines.

Regular earnings cannot be edited on a CPA for a monthly paid employee. To adjust pay, increase or decrease the dollar amount using an adjustment earn code.

View the employee’s Payroll Record View (PRV)

1. Log in to PARIS.
2. Select the employee to adjust.
   1. Enter the employee’s UIN in the QUICK SEARCH field.
   2. Click the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.

Adjust Pay

3. Select Current Pay Adjustment under the TRANSACTIONS menu.
   NOTE: This option is only available when the pay period is open for current pay adjustments. Review the pay periods open for current pay adjustments in the yellow transaction alert window.
4. Select the jobs to adjust.
   1. Select (expand) the current pay period.
   2. Click the JOBS bar to display each active job for the pay period.
   3. Select the green job bar for the job to adjust. Job Detail opens.
5. If adding or reducing the number of days paid, determine the total dollar amount to adjust the regular pay.
   1. Identify the employee's monthly Assigned Salary from the Jobs bar in PARIS or from the Human Resources Front End (HRFE).
   2. Identify the number of work days in the pay period.
      1. Open the Payroll Schedule.
      2. Locate the number in the column # of Work Days (column B) for the pay period being adjusted.
   3. Calculate the total dollar amount to adjust pay for the pay period using this formula:
      Monthly Assigned Salary ÷ # Work Days (column B) * Days to adjust = total dollar amount to adjust pay
6. Adjust the dollar amount of the pay.
   NOTE: You cannot edit the regular earnings. You must adjust the dollar amount with a separate earn code.

1. 1. Open the New Earn Code Selection menu.
   2. Select the ADD - Adjust Dollar Amount (or AFD for a fellowship) earn code.
   3. Click the Add New Earn Code button.
   4. Enter 1 in the Hours Or Units field to increase pay (next to the ADD earn code).
      OR
      Enter -1 in the Hours Or Units field to decrease pay.
   5. Enter the total dollar amount in the Special Rate field.
   6. Click the Save button (lower left) when all entries have been made.
2. NOTE: You cannot edit the C-FOAPAL on Current Pay Adjustments.

7. Make additional corrections if required:
   • Add specific earn codes as required (step 6 with other earn codes).
   • Select another job from this pay period to adjust (step 4).
8. Review changes.

Enter Memo

9. Enter a description for each adjustment in the transaction.
   1. Click the green MEMOS tab.
   2. Click in the Memos box.
   3. Enter a detailed description for the adjustments made.
   4. Click the Add button.
   5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route

10. Route the transaction.
    1. Click the Route button near the bottom left of the screen once all changes have been made.
    2. Successful routing is displayed in the yellow dialogue box at the top of the screen.
11. NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.