The Business Administrator (BA) Path is a professional development initiative that provides broad, advanced knowledge for managing business processes and understanding policies, procedures, and resources. The BA Path covers more than 25 individual topics dealing with a wide range of subjects that impact the jobs of business administrators at the University of Illinois System. 

This learning path enhances understanding of the system's organization, processes, and fiscal administrative requirements. It establishes a more consistent and standardized fiscal approach that leads to more effective and efficient administration of the system's colleges, units, and departments.

The BA Path is for university and system administrators, business managers, business and finance personnel, and those seeking a professional development opportunity.

Courses

• Business Administrator Path

The courses in the Advanced Cash Handling Certificate Track follow a self-paced training model for all university employees about existing policies, compliance, and recommended practices for cash handling among the university’s approved Cash Handling Units (CHUs). Each course takes approximately 30 minutes to complete.

Each course is a prerequisite to the next level course. To obtain the Advanced Cash Handling Certificate, all three courses must be completed within 6 months.

Courses

• Level I: Cash Handling Fundamentals Course
• Level II: Managing Change Funds Compliance Course
• Level III: Advanced Cash Handling Course

This compliance course is required for all Change Fund custodians and provides detailed information about managing change funds. This course is also the second course in the Cash Handling Certificate Track for those taking the full Certificate Track. Level I Cash Handling Fundamentals course is a one-time prerequisite to the Managing Change Funds Compliance Course. 

This compliance course must be completed by all Change Fund custodians on an annual basis by the deadline of July 15.

Courses

• Level I: Cash Handling Fundamentals Course
• Level II: Managing Change Funds Compliance Course

The Department Card Manager (DCM) certification track follows a self-paced model and is designed to provide training on system purchasing and travel policies. Completion of the certification is mandatory for all newly designated DCMs.

Courses

• Department Card Manager Basics
• Purchasing Card (PCard) Course
• Travel Card (TCard) Course
• Card Administration Software (CAS) Certification Course
• Final Assessment

In this certificate course, you will learn what equipment is and how to manage it. This course will introduce you to the equipment management lifecycle. You will learn about roles, responsibilities, and systems involved in processing property records. You will also learn about the codes and labels used to classify and identify equipment.

Completion of the Unit Rep certificate course is required before assigning new FABweb Unit Rep roles through your USC. The Security Application will automatically check for training completion and will not allow a request to be submitted if the course has not been completed.

Course

• FABweb Unit Rep Certificate Course

The Inviting and Onboarding Foreign Nationals track is structured as a cohort and reviews regulations, procedures, and resources to help you navigate hiring and paying foreign nationals both within and outside the U.S.

Applications are not currently being accepted for this certificate track.

This self-paced track contains three parts and will demonstrate how to prepare, process, and review journal vouchers. You will also gain an understanding of best practices to follow when creating a journal voucher and where to find resources related to journal voucher transactions.

Completion of this certificate track is required before gaining access to the Distributed Journal Voucher profile through your USC. The Security Application will automatically check for training completion and will not allow a request to be submitted if the track has not been completed. Once granted, you can access the journal voucher pages FGAJVCD, FGAJVCM, FGAJVCQ.

• Introduction to Banner and Finance I
• Journal Voucher Processing
• Final Assessment

The University of Illinois System PCard Course is a charge card issued to simplify system authorized small-dollar purchases of supplies and small equipment. Before an employee can be issued a PCard, this course must be completed and a score of 100% is required on the assessment. In this course, you will learn about the PCard program guidelines, along with the associated policies and procedures. 

• Purchasing Card (PCard) Course

System Government Costing has implemented a Service Activity Basics web-based training program. This course is an active program designed to provide information and training related to performing service and storeroom rate calculations, including specific rate requirements, rate components, and considerations related to compiling service rates. The self-paced format allows you to work through the training one lesson at a time at your convenience. It only takes 3-4 hours to complete the entire program.

• Service Activity Basics Certificate Course

This cohort-based, instructor-led training is a five-session track over Zoom that builds on the prerequisite Service Activity Basics course to provide information and training related to performing service and storeroom rate calculations, including specific rate requirements, rate components, and considerations related to compiling service rates. It is designed to be part of a Service Activities certificate track. The training provides:

Service Activity Basics is a prerequisite to this course and must be completed first.

To get started, submit an application form for the Service Activity Advanced cohort.

The Time Reporting Certification Track consists of three self-paced, online courses that familiarize you with the components of the time reporting process, procedures and practices to effectively and efficiently report time, and common audit issues and errors to avoid.