This quick guide charts adjustment reasons and earn code options for employees who report time on a timesheet.
Adjustments for bi-weekly non-exempt hourly employees use time entry earn codes except when adjustment earn codes are required.
Always report adjustment earnings distributed on the actual dates and weeks in which the work was performed. Do not combine earnings onto a single day or pay period.
For bi-weekly non-exempt hourly adjustments, make sure to edit user preferences for PARIS PRV. Deselect the PUA EARN CODES box so you can use all earn codes. See the Setting User Preferences for Earn Codes job aid.
PUA Quick Guide for BW Non-Exempt Hourly Employees
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Adjustment Reason
+ Job Aid
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Description
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Earnings Codes
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| Additional Time Worked |
Employee was paid incorrectly because time was underreported or incorrectly reported. Additional hours or pay need to be submitted.
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- Use the appropriate time entry earn codes
- Regular pay
- Overtime/Compensatory time used
- Premium pay
- Temporary upgrades
- TUP – Temporary Upgrade
- ADA – Administrative Increment
- Upgrade Overtime (OTU and OTD)
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| No Time Reported |
Employee was not paid because the timesheet was not submitted for the pay period.
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- Use the appropriate time entry earn codes
- Regular pay
- Overtime/Compensatory time used
- Premium pay
- Temporary Upgrades
- TUP – Temporary Upgrade
- ADA – Administrative Increment
- Upgrade Overtime (OTU and OTD)
- Allowances and stipends (MIN, AUT, etc.)
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| Job Change |
Employee was paid incorrectly because of a backdated job change resulting in:
- Rate increases
- Unpaid days / hours
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- ADD – Adjust Dollar Amount (for rate increases)
- ADO – Adjust Dollars Other (SA, HG, and EH only)
- AGD – Adjust Grad Hourly Dollars (HG only)
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| Late Job Posting |
Employee was not paid because a new job posted in Banner too late for payroll calculation.
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- Use the appropriate time entry earn codes
- Regular pay
- Overtime/Compensatory time used
- Premium pay
- Temporary upgrades
- TUP – Temporary Upgrade
- ADA – Administrative Increment
- Upgrade Overtime (OTU and OTD)
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| Benefit Payout |
Payment of accrued benefits such as vacation, compensable sick, comp time, negotiated payout, etc.
Usually for a separation or group change.
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- ATS – Sick Terminal Benefits Pay Out
- ATV – Vacation Terminal Benefits Pay Out
- Compensatory Time
- PCM – Pay Out – Comp Time 1.5 x
- PCD – Pay Out – Comp Time Double
- PCS – Pay Out – Comp Time Straight
- VCC – Vacation Transfer Conversion Balances
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| Deceased Employee |
Adjustment needed for final payment and reporting for a deceased employee.
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- SB1 – Survivor Benefits – Current Year Death – Sick
- SB2 – Survivor Benefits – Current Year Death – Vacation
- SB3 – Survivor Benefits – Current Year Death – Regular Pay
- SB4 – Survivor Benefits – Prior Year Death – Sick
- SB5 – Survivor Benefits – Prior Year Death – Vacation
- SB6 – Survivor Benefits – Prior Year Death – Regular Pay
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| Union Retro Pay Increase |
The union negotiated retroactive pay increase was not included on the retro file load.
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- RP0 – Retro Pay
- RP1 – Retro Pay
- RP2 – Retro Pay
- RP3 – Retro Pay
- RP4 – Retro Pay
- RP5 – Retro Pay
- RP6 – Retro Pay
- RP7 – Retro Pay
- RP8 – Retro Pay
- RP9 – Lump Sum – No SURS (HR use only)
- RPA – Retro Pay
- RPB – Retro Pay
- RPD – Retro Pay – Differential
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| Seasonal Camp |
Paying staff workers for camp during summer or winter break (SA, HG, and EH), for example.
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Agreements/Settlements
Relocation Assistance
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Union/legal decisions requiring adjustment of payroll.
- Relocation assistance one-time moving payment.
NOTE: Requires signed legal agreement/offer letter
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- ADD – Adjust Dollars
- ADO – Adjust Dollars Other (SA, HG, and EH only)
- SAP – Supplemental/Agreement Payment – No SURS
- REL – Relocation Payment
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