VTH Board Minutes 3/19/2026

Updates: Info Only

Personnel:

• Diagnostic Imaging – reopened – close date 4/4/26
• ECC
• Dr. Timmons – pending due to visa issues?
• Dr. Talbot – Starting July 2026
• Dr. Depoix – Starting July 2026
• Oncology –
• Dr. Beeson – Starting August 2026
• Anesthesia – One offer letter sent, second candidate to interview, Dr. Alonso still interested
• Neuro – Open search

• Surgical Oncology – Search Waiver approved – offer extended
• Small Animal Ortho – Open Search; closes 5-30-2026

• MWE – opening search shortly
• Zoo Amb – Search Waiver Pending Approval

Facilities:

• • No real updates since last meeting

MOU for Research 

Template attached – thoughts/comments

More details need to be added to specify PI vs. Co-investigator, Plan to discuss with Dr. Stewart & McCoy to gain more insight and recommendations. 

Holiday Schedule

Campus Holiday Schedule 2026 – 2027

VTH Board agreed on the above plan.  It was also decided to move away from reduced service.  VTH will be either OPEN for normal receiving or ER ONLY.  This will all be communicated to the VTH in the near future. 

IMC Oversight

See next page – discussion/thoughts

• IMC oversight and operational issues discussed.
• Concerns about absentee leadership and lack of accountability – partly due to lack of communication regarding faculty point of contact for IM
• ECC is willing to continue oversight but open to changes.
• Potential for different ECC faculty member to oversee IMC.
• Most use of IMC likely Neuro, Ortho, & IM
• Board supports service heads meeting quarterly during Hospital Services group meeting to discuss care in IMC/ICU
• Board supports the need for easier reporting of concerns for IMC
• Board supports the need inform hospital that small room is a cat room and signs should be made

SANDI Issues brought forward by Faculty

• SANDI system challenges highlighted with inefficiencies and user frustrations.
• Faculty would like to see us move forward with exploring other options
• Discussion on potential exploration of alternative EMR systems.

Plan to bring the following information to the next Board meeting for discussion and vote if we should move forward with exploration:

• When did development and coding for SANDI begin?
• How many current tickets/enhancements are in the queue?
• What is a realistic timeline for completing all existing enhancements?
• Can faculty have input on prioritization and ranking of enhancements?
• What are the total sunk costs for SANDI to date, including labor?
• What are the projected costs to complete all planned enhancements?
• How much are we currently spending on other software platforms within the hospital (e.g., Instinct, VetSOAP, eVet, etc.)?
• What is a rough estimate of the cost to acquire and implement a new software system?
• What systems are other universities using, and what has been their level of satisfaction?