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Policies :: Policies

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Billing

    Policy Name

    Policy Number

     Implementation Date

       Updated On
    VTH Teaching Adjustment Bill301a 04/01/2009 05/09/2022
    Returned Check Handling Bill302 01/30/2020 05/09/2022
    VTH Discretionary Adjustment Bill303 04/01/2009 01/09/2023
    Health Information System Service Payments Bill304 01/08/2019 05/09/2022
    Flagging Delinquent Accounts Bill305 03/19/2009 05/10/2022
    Research Adjustment- Clinical Research Bill306a 03/19/2009 05/11/2022
    Research Adjustment – Veterinary Care of University Owned Animals Bill306b 05/15/2019 05/11/2022
    Laboratory Test Pricing Bill307 07/23/2009 3/28/2023
    Necropsy Adjustment Bill308 07/23/2009 05/16/2022
    Euthanasia Fees & Protocols Bill309 07/23/2009 06/13/2022
    VTH Accounts Receivable Reporting Bill310 01/30/2020 01/2021
    Storeroom Pricing Bill311 06/10/2009 06/20/2022
    Professional Discount Policy Bill312 07/23/2009 08/04/2022
    Equivalent Pricing for Services Bill313 07/23/2009 08/04/2022
    Cremation Fees Bill314 07/23/2009 08/15/2022
    Set Pricing for Professional Services, Drugs and Medical Supplies Bill315 09/24/2009 08/11/2022
    Estimate / Deposit Policy Bill316 03/19/2012 08/11/2022
    VTH Adjustment Policy Bill317 06/28/2013 08/11/2022
    Deletion Policy Bill318 05/23/2014 08/15/2022
    Payment Due at Time of Service Bill319 05/23/2014 08/15/2022
    Client Account Credits Bill320 09/29/2014 08/19/2022
    Changing Price of Current Procedures Bill321 04/01/2020 08/11/2022
    Client Funding Requests Bill322 11/18/2016 02/2021
    DOA Necropsy/Care of Remains Policy Bill323 03/19/2021 03/2021
    Client Identification Verification Policy Bill324 05/2021 07/2021
    CVM Employee/Student/Affiliate Accounts Policy Bill325 05/2021 05/2021

    Biosecurity

      Policy Name Policy Number Implementation Date Updated On
      Biological Risk Management (BRM) Policy Approval Bio401 2/19/2009 03/2021
      Methicillin Resistant Disease Control Bio402a 4/4/2013 03/2022
      Policy and Protocols for Infectious/Contagious Disease Control for Small Animal Clinic Patients Bio402b 4/4/2013 3/2020
      Large Animal Isolation Policy Bio402c 4/4/2013 7/20/2022
      Clinical Attire Bio405 12/1/2008 9/15/2022
      Hand Hygiene Policy Bio406 12/1/2009 6/14/2022
      Small Animal Isolation Policy Bio407 4/4/2013 2/6/2020
      Small Animal Isolation and Cleaning Bio408 4/4/2013 11/2021
      Nuclear Medicine Imaging Protocol Bio409 3/1/2013 3/3/2020
      Nuclear Medicine Iodine I-131 Bio410a 11/13/2014 2/11/2020
      Nuclear Medicine Technetium 99 Bio410b 11/13/2014 2/11/2020
      Use of Laundry Equipment and Laundry Protocols Bio411 6/10/2009 2/6/2020
      Veterinary Teaching Hospital Access Following Foreign Travel Bio412 6/1/2018 7/21/2021
      Respirator Policy Bio413 6/1/2018 03/2021
      RAHMS Biosecurity Protocol Bio414 12/2020 12/2020
      Radiation Safety Bio416 6/1/2022 6/2022

      Client Services

        Policy Name Policy Number Implementation Date Updated On
        Client Visiting Privileges CliSvc104 04/15/2010 02/2020
        Client Admittance to Clinic Work Areas CliSvc105 04/15/2010 8/3/2022
        Disruptive Client Incident CliSvc106 5/20/2010 7/29/2022
        New Appointment Deposit (Missed Appointment) CliSvc107 11/17/2021 3/22/2023
        Terminating Client Privilege CliSvc108 4/14/2016 7/29/2022
        Cash Handling Policy CliSvc109 1/18/2019 2/3/2023
        Client Services Dress Code CliSvc110 11/11/2020 2/3/2023

        Hospital Security

          Policy Name Policy Number Implementation Date Updated On
          Visitor Access Program Sec1201 2/1/2018 2/1/2018
          ID Badges Sec1202 4/16/2018 7/14/2022
          Volunteer, Job Shadowing & Educational Programs Sec1203 04/2009 4/19/2023

          Medical Records

            Policy Name Policy Number Implementation Date Updated On
            Clinical Communication Notes MR201 4/1/2009 2/2020
            Record Creation & Fees MR202 7/23/2009 1/2021
            Medical Record Forms & Templates MR203 9/24/2009 2/2020
            Surgery Report MR204 9/24/2009 2/2020
            Change of Animal Ownership MR205 2/25/2021 2/2021
            Treatment & Progress (SOAP) Notes MR206 1/21/2010 2/2020
            Visit / Discharge Report MR207 1/2010 5/2021
            Referring Veterinarian (rDVM) Communication MR208 5/2021 5/2021
            Medical Record Documentation MR210 4/15/2010 2/2020
            Social Media Standards and Guidelines MR211 9/29/2022 9/29/2022

            Midwest Equine (MWE)

              Policy Name Policy Number Implementation Date Updated On
              MWE Controlled Substances MWE1 12/11/2022 12/11/2022

              Miscellaneous

                Policy Name Policy Number Implementation Date Updated On
                Personal Equipment Usage in VTH Misc801 7/23/2009 8/3/2022
                VTH Employee Boarding Program (EBP) Misc802 12/17/2009 7/20/2022
                Performance Evaluation Process for Veterinary Technical Staff Misc804 12/17/2009 8/3/2022
                Guidelines for Professional Behavior and Interaction Misc807 9/21/2011 8/3/2022
                Closing Services Misc808 1/14/2016 1/14/2019
                VTH Policy Creation and Approval Misc812 1/14/2019 1/14/2019
                Incident Reporting Misc813 12/01/2021 1/3/2023
                Designated Areas for Food and Drink Misc814 7/21/2022 7/21/2022
                VTH Kitten Foster Program Misc815 10/5/2022 10/5/2022
                Reservation of Vet Med Research Farm (VMRF) Teaching Animals Misc816 11/17/2022 11/17/2022

                Patient Handling

                  Policy Name Policy Number Implementation Date Updated On
                  Abandoned Animals PtHand901 4/16/2009 7/2019
                  Research Consent for Client Animals PtHand902 6/10/2009 3/30/2023
                   Animal Registration Policy PtHand903 7/1/2019  7/1/2019
                  Patient Identification PtHand904 2/25/2010  9/30/21
                  Exercising / Walking Small Animal Patients PtHand905 3/18/2010  2/9/2017
                  Stray Animals PtHand906 5/10/2016  6/1/2019
                  VTH Small Animal Restraint PtHand907 4/28/2016  2/14/2020
                  Equine Patient Handling PtHand908 5/15/2019  5/15/2019
                  Large Ruminant Patient Handling PtHand909 5/15/2019  5/15/2019
                  COVID-19 Exposed Patient Handling PtHand910 4/23/2020  6/17/2020
                  DOA Necropsy/Care of Remains PtHand911 3/2021  3/2021
                  Hands Free Small Animal Radiographs Policy PtHand912 3/29/2023 3/29/2023

                  Pharmacy

                    Policy Name Policy Number Implementation Date Updated On
                    Adverse Event and Error Reporting Pharm600 10/2021
                    Automated Dispensing Cabinet Use Pharm601 10/2021 3/6/2023
                    Client’s Own Medications Pharm602 10/2021 3/6/2023
                    Controlled Substance Ordering Pharm603 10/2021 3/6/2023
                    Controlled Drug Offsite Transport Pharm604 10/2021 3/6/2023
                    Compliant Handling & Adverse Event Reporting Pharm605 10/2021 3/6/2023
                    Controlled Substance Count-back Pharm606 10/2021 3/6/2023
                    Controlled Substances Policy Pharm607 10/2021 3/6/2023
                    Controlled Substance Training Pharm608 10/2021 3/6/2023
                    Controlled Substance Waste Auditing Pharm609 10/2021 3/6/2023
                    Cubex Inventory Management Pharm610 10/2021 3/6/2023
                    DEA Suffixes Pharm611 10/2021 3/6/2023
                    Dispensary Policies Pharm612 10/2021 3/6/2023
                    Dispensary Recordkeeping Pharm613 10/2021 3/6/2023
                    Disposal of Non-Controlled Injectables Pharm614 10/2021 3/6/2023
                    Drug Pricing Process Pharm615 10/2021 4/19/2023
                    Ordering Prescription Food Process Pharm616 10/2021 3/7/2023
                    Hospital Director Change for Dispensary License Pharm617 10/2021 3/7/2023
                    Mailing Out Prescriptions Pharm618 10/2021 1/2023
                    Marking Open Medications Pharm619 10/2021 3/7/2023
                    Medication Counseling Pharm620 10/2021 3/7/2023
                    Medication Labeling Pharm621 10/2021 3/7/2023
                    Recalled Medications Pharm622 10/2021 3/7/2023
                    Gabapentin Security in the VTH Pharm623 10/2022 10/2022
                    Sterility Testing Pharm624 10/2021 10/2021
                    Suspected Theft / Loss of Controlled Substances Pharm625 10/2021 3/21/2023
                    VTH Drug Formulary Pharm626 10/2021 3/21/2023
                    VTH Prescription Refills Pharm627 10/2021 3/21/2023
                    Ward Stock & Research Controlled Drugs Pharm628 10/2021 3/21/2023
                    Wasting Controlled Substances Pharm629 10/2021 3/21/2023
                    After Hours Controlled Drug Dispensing Pharmacy631 10/2021 3/22/2023
                    After Hours Prescription Filling Pharmacy632 10/2021 3/22/2023
                    Antibiotic Monitoring (High Risk) Pharmacy633 10/2021 3/22/2023
                    Euthanasia Pharm634 10/2021 3/22/2023
                    Handling Hazardous Drugs Pharm635 10/2021 6/30/2022
                    Farms Ambulatory Bag Pharmacy636 10/2021 3/27/2023
                     Medication Pickup and Storage at the SAC Front Desk Pharmacy637 10/2021 3/27/2023
                    No Pharmacist Available Pharmacy638 10/2021 3/27/2023
                    Pharmacy Payment Handling  Pharmacy639 10/2021
                    Pharmacy Returns Pharmacy640 10/2021 3/27/2023
                    Prescription Entry Pharmacy641 10/2021 3/27/2023
                    Shelter Medicine Controlled Drugs Pharm642 10/2021 9/14/2022
                    Small Animal Junior Surgery Cubex Kits Pharmacy643 10/2021 3/27/2023
                    Technician Product Verification Process Pharmacy644 10/2021 3/27/2023
                    VTH Medication Dispensary Access Pharmacy645 10/2021 3/27/2023
                    Expired Medications Pharmacy646 10/2021 3/27/2023
                    Sedation Administration and Patient Monitoring Pharm648 06/2022 6/2022
                    Cubex Competencies for Controlled Substance Access Pharm649 06/2022 3/27/2023
                    Obtaining and Using a University DEA Number Pharm665 9/14/2022 9/14/2022
                    Prescribing Controlled Substances to be Filled Outside of the VTH Pharm666 9/14/2022 9/14/2022
                    Cubex Access Pharm667 12/20/2022 12/20/2022
                    Medication Dispensary Support for Clinical Trials Pharm668 4/21/2023 4/21/2023

                    Professional Development

                      Policy Name Policy Number Implementation Date Updated On
                      Technician Professional Development ProDev701 6/10/2009 6/29/2022
                      Resident Professional Development Funds ProDev702 7/1/2021 4/22/2021
                       Faculty Professional Development Funds ProDev703 9/24/2021 9/24/2021

                      Rabies

                        Policy Name Policy Number Implementation Date Updated On
                        Animal Bite Reporting Requirements Rabies10101 11/13/2014 11/01/2022
                        Determination of Rabies Vaccination Status of Animals Rabies10102 11/01/2022 11/29/2022
                        Management of Animals After Animal-Animal Bite Incident Rabies10103 11/01/2022 11/29/2022
                        Management of Animals After Animal-Human Bite Incident Rabies10104 11/01/2022 11/29/2022
                        Management of Animals with Rabies as Differential Diagnosis (Rabies Suspects) Rabies10105 11/01/2022 11/29/2022
                        Rabies Vaccination of At-Risk VTH Personnel Rabies10106 11/01/2022 11/29/2022

                        Regulatory

                          Policy Name Policy Number Implementation Date Updated On
                          Practicing Veterinary Medicine Across State Lines Regulatory01 12/02/2022 12/02/2022
                          Controlled Drug Stock Maintained at Off-Site Contracted Zoo Facilities Regulatory02 12/21/2022 12/21/2022

                          Vet Med South Clinic (VMSC)

                            Policy Name Policy Number Implementation Date Updated On
                            VMSC Locum Pharmacy Permissions VMSC001 10/2021 10/2021
                            Pharmacy Training for VMSC VMSC002 10/2021 10/2021
                            Prescriptions outside the VMSC VMSC003 10/2021 10/2021
                            Transferring C2s to VMSC VMSC004 10/2021 10/2021
                            VMSC Compounded Medications VMSC005 10/2021 10/2021
                            VMSC Controlled Substances Use & Management (with Cubex) VMSC006 10/2021 10/2021
                            VMSC Drug Inventory VMSC007 10/2021 10/2021
                            VMSC Drug Returns VMSC008 10/2021 10/2021
                            Entering Prescriptions in HIS (Health Information System) VMSC009 10/2021 10/2021
                            VMSC Prescription Dispensing VMSC010 10/2021 10/2021
                            VMSC Patient Refills VMSC011 10/2021 10/2021
                            Zoo Med Bag VMSC012 10/2021 01/2023
                            VMSC Hydromorphone SDV Usage VMSC013 12/2021 12/2021
                            VMSC New Appointment Deposit (Missed Appointment) VMSC014 03/2022 3/22/2023

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