Policies :: Policies
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Billing

    Policy Name

    Policy Number

     Implementation Date

       Updated/Reviewed On

    VTH Teaching Adjustment Bill301a 04/01/2009 5/09/2022
    Returned Check Handling Bill302 01/30/2020 5/09/2022
    VTH Discretionary Adjustment Bill303 04/01/2009 7/13/2023
    Health Information System Service Payments Bill304 01/08/2019 5/09/2022
    Flagging Delinquent Accounts Bill305 03/19/2009 5/10/2022
    Research Adjustment- Clinical Research Bill306a 03/19/2009 5/11/2022
    Research Adjustment – Veterinary Care of University Owned Animals Bill306b 05/15/2019 5/11/2022
    Laboratory Test Pricing Bill307 07/23/2009 3/28/2023
    Necropsy Adjustment Bill308 07/23/2009 5/16/2022
    Euthanasia Fees & Protocols Bill309 07/23/2009 6/13/2022
    VTH Accounts Receivable Reporting Bill310 02/19/2021 6/13/2022
    Storeroom Pricing Bill311 06/10/2009 6/20/2022
    Professional Accounts - Discounts Policy Bill312 07/23/2009 4/23/2024
    Equivalent Pricing for Services Bill313 07/23/2009 8/04/2022
    Cremation Fees Bill314 07/23/2009 8/15/2022
    Set Pricing for Professional Services, Drugs and Medical Supplies Bill315 09/24/2009 8/11/2022
    Estimate / Deposit Policy Bill316 03/19/2012 8/11/2022
    VTH Adjustment Policy Bill317 06/28/2013 8/11/2022
    Deletion Policy Bill318 05/23/2014 8/15/2022
    Payment Due at Time of Service Bill319 05/23/2014 8/15/2022
    Client Account Credits Bill320 09/29/2014 8/15/2022
    Client Account Credit Balances Bill320b 5/1/2024 3/20/2024
    Changing Price of Current Procedures Bill321 04/01/2020 8/19/2022
    Client Funding Requests Bill322 11/18/2016 3/01/2023
    DOA Necropsy/Care of Remains Policy Bill323 03/19/2021 9/21/2023
    Client Identification Verification Policy Bill324 05/2021 7/26/2021
    CVM Employee/Student/Affiliate Accounts Policy Bill325 05/2021 3/19/2024

    Biosecurity

      Policy Name Policy Number Implementation Date Updated/Reviewed On
      Biological Risk Management (BRM) Policy Approval Bio401 2/19/2009 4/15/2024
      Methicillin Resistant Disease Control Bio402a 4/4/2013 3/2/2022
      Policy and Protocols for Infectious/Contagious Disease Control for Small Animal Clinic Patients Bio402b 4/4/2013 6/14/2022
      Large Animal Isolation Policy Bio402c 4/4/2013 3/18/2024
      Clinical Attire Bio405 12/1/2008 10/31/2022
      Hand Hygiene Policy Bio406 12/1/2009 6/14/2022
      Small Animal Isolation Policy Bio407 4/4/2013 5/15/2023
      Small Animal Isolation and Cleaning Bio408 4/4/2013 11/2021
      Nuclear Medicine Imaging Protocol Bio409 3/1/2013 5/2/2023
      Nuclear Medicine Iodine I-131 Bio410a 11/13/2014 5/2/2023
      Nuclear Medicine Technetium 99 Bio410b 11/13/2014 5/2/2023
      Use of Laundry Equipment and Laundry Protocols Bio411 6/10/2009 5/15/2023
      Veterinary Teaching Hospital Access Following Foreign Travel Bio412 6/1/2018 7/21/2021
      Respirator Policy Bio413 6/1/2018 2/28/2024
      RAHMS Biosecurity Protocol Bio414 12/2020 5/2/2023
      Radiation Safety Bio416 6/1/2022 6/1/2022

      Client Services

        Policy Name Policy Number Implementation Date Updated/Reviewed On
        Client Visiting Privileges CliSvc104 04/15/2010 9/19/2023
        Client Admittance to Clinic Work Areas CliSvc105 04/15/2010 8/3/2022
        Disruptive Client Incident CliSvc106 5/20/2010 7/29/2022
        New Appointment Deposit (Missed Appointment) CliSvc107 11/17/2021 3/20/2024
        Terminating Client Privilege CliSvc108 4/14/2016 7/29/2022
        Cash Handling Policy CliSvc109 1/18/2019 2/3/2023
        Client Services Dress Code CliSvc110 11/11/2020 10/17/2023

        Controlled Substances

          Policy Name Policy Number Implementation Date Updated/Reviewed On
          Notifying the DEA Registrant of Controlled Substance Questions and Concerns Policy POL-001-CS 7/2023 11/1/2023
          Drug Kit Use, Inventory, and Stocking Policy POL-002-CS 8/2023 8/1/2023
          Ambulatory Bag Use, Inventory, and Stocking Policy POL-003-CS 8/2023 8/1/2023
          VTH DEA Registrant Responsibilities Policy POL-004-CS 10/2023 10/1/2023
          Controlled Substance Discrepancy Resolution Policy POL-005-CS 10/24/2023 11/12/2023
          Controlled Substance Theft and Loss Reporting Policy POL-006-CS 11/3/2023 11/3/2023
          Controlled Substance Use by VTH Clinicians for Animals Under IACUC Protocols Policy POL-007-CS 12/14/2023 12/14/2023
          VTH Ward Stock Controlled Substances Policy POL-008-CS 12/14/2023 12/14/2023

          Hospital Security

            Policy Name Policy Number Implementation Date Updated/Reviewed On
            Visitor Access Program Sec1201 2/1/2018 2/1/2018
            ID Badges Sec1202 4/16/2018 7/14/2022
            Volunteer, Job Shadowing & Educational Programs Sec1203 04/2009 4/19/2023

            Medical Records

              Policy Name Policy Number Implementation Date Updated/Reviewed On
              Clinical Communication Notes MR201 4/1/2009 4/6/2023
              Record Creation & Fees MR202 7/23/2009 4/6/2023
              Medical Record Forms & Templates MR203 9/24/2009 4/7/2023
              Surgery Report MR204 9/24/2009 2/21/2020
              Change of Animal Ownership MR205 2/25/2021 2/2021
              Treatment & Progress (SOAP) Notes MR206 1/21/2010 2/2020
              Visit / Discharge Report MR207 1/2010 5/2021
              Referring Veterinarian (rDVM) Communication MR208 5/2021 7/24/2023
              Medical Record Documentation MR210 4/15/2010 2/2020
              Social Media Standards and Guidelines MR211 9/29/2022 9/29/2022

              Midwest Equine (MWE)

                Policy Name Policy Number Implementation Date Updated/Reviewed On
                MWE Controlled Substances MWE1 12/11/2022 4/6/2023

                Miscellaneous

                  Policy Name Policy Number Implementation Date Updated/Reviewed On
                  Personal Equipment Usage in VTH Misc801 7/23/2009 8/3/2022
                  VTH Employee Boarding Program (EBP) Misc802 12/17/2009 7/20/2022
                  Service in Excess Employment / Payment (ECC) Misc803 12/15/2023 12/15/2023
                  Performance Evaluation Process for Veterinary Technical Staff Misc804 12/17/2009 8/3/2022
                  Guidelines for Professional Behavior and Interaction Misc807 9/21/2011 8/3/2022
                  Closing Services Misc808 1/14/2016 9/13/2023
                  VTH Policy Creation and Approval Misc812 1/14/2019 9/19/2023
                  Incident Reporting Misc813 12/01/2021 1/3/2023
                  Designated Areas for Food and Drink Misc814 7/21/2022 7/20/2022
                  VTH Kitten Foster Program Misc815 10/5/2022 10/5/2022
                  Reservation of Vet Med Research Farm (VMRF) Teaching Animals Misc816 11/17/2022 11/17/2022
                  VTH Parking Policy Misc818 4/23/2024 4/23/2024

                  Patient Handling

                    Policy Name Policy Number Implementation Date Updated/Reviewed On
                    Abandoned Animals PtHand901 4/16/2009 9/19/2023
                    Research Consent for Client Animals PtHand902 6/10/2009 3/30/2023
                    Animal Registration Policy PtHand903 7/1/2019  10/18/2023
                    Patient Identification PtHand904 2/25/2010  9/30/2021
                    Exercising / Walking Small Animal Patients PtHand905 3/18/2010 11/15/2023
                    Stray Animals PtHand906 5/10/2016 9/22/2023
                    VTH Small Animal Restraint PtHand907 4/28/2016  2/14/2020
                    Equine Patient Handling PtHand908 5/15/2019 11/15/2023
                    Large Ruminant Patient Handling PtHand909 5/15/2019 11/15/2023
                    Hands Free Small Animal Radiographs Policy PtHand912 3/29/2023 3/29/2023

                    Pharmacy

                      Policy Name Policy Number Implementation Date Updated/Reviewed On
                      Automated Dispensing Cabinet Use Pharm601 10/2021 3/6/2023
                      Client’s Own Medications Pharm602 10/2021 3/6/2023
                      Controlled Substance Ordering Pharm603 10/2021 3/6/2023
                      Controlled Drug Offsite Transport Pharm604 10/2021 3/6/2023
                      Compliant Handling & Adverse Event Reporting Pharm605 10/2021 3/6/2023
                      Controlled Substance Count-back Pharm606 10/2021 3/6/2023
                      Controlled Substances Policy Pharm607 10/2021 3/6/2023
                      Controlled Substance Training Pharm608 10/2021 3/6/2023
                      Controlled Substance Waste Auditing Pharm609 10/2021 3/6/2023
                      DEA Suffixes Pharm611 10/2021 3/6/2023
                      Dispensary Policies Pharm612 10/2021 3/6/2023
                      Dispensary Recordkeeping Pharm613 10/2021 3/6/2023
                      Disposal of Non-Controlled Injectables Pharm614 10/2021 3/6/2023
                      Drug Pricing Process Pharm615 10/2021 4/19/2023
                      Food Ordering (Prescription) Process Pharm616 10/2021 5/30/2023
                      Mailing Out Prescriptions Pharm618 10/2021 1/1/2023
                      Marking Open Medications Pharm619 10/2021 1/10/2024
                      Medication Counseling Pharm620 10/2021 3/7/2023
                      Medication Labeling Pharm621 10/2021 3/7/2023
                      Recalled Medications Pharm622 10/2021 3/7/2023
                      Gabapentin Security in the VTH Pharm623 10/2022 10/2022
                      Sterility Testing Pharm624 10/2021 6/24/2023
                      Suspected Theft / Loss of Controlled Substances Pharm625 10/2021 3/21/2023
                      VTH Drug Formulary Pharm626 10/2021 3/21/2023
                      VTH Prescription Refills Pharm627 10/2021 3/21/2023
                      Ward Stock & Research Controlled Drugs Pharm628 10/2021 3/21/2023
                      Wasting Controlled Substances Pharm629 10/2021 6/5/2023
                      After Hours Controlled Drug Dispensing Pharmacy631 10/2021 11/16/2023
                      After Hours Prescription Filling Pharmacy632 10/2021 3/22/2023
                      Antibiotic Monitoring (High Risk) Pharmacy633 10/2021 3/22/2023
                      Euthanasia Pharm634 10/2021 3/22/2023
                      Handling Hazardous Drugs Pharm635 10/2021 6/24/2023
                      Farms Ambulatory Bag Pharmacy636 10/2021 3/27/2023
                      Medication Pickup and Storage at the SAC Front Desk Pharmacy637 10/2021 3/27/2023
                      No Pharmacist Available Pharmacy638 10/2021 3/27/2023
                      Payment Processing & Handling (Pharmacy) Pharmacy639 10/2021 6/24/2023
                      Pharmacy Returns Pharmacy640 10/2021 3/27/2023
                      Prescription Entry Pharmacy641 10/2021 3/27/2023
                      Shelter Medicine Controlled Drugs Pharm642 10/2021 9/14/2022
                      Small Animal Junior Surgery Cubex Kits Pharmacy643 10/2021 3/27/2023
                      Technician Product Verification Process Pharmacy644 10/2021 3/27/2023
                      VTH Medication Dispensary Access Pharmacy645 10/2021 3/27/2023
                      Expired Medications Pharmacy646 10/2021 3/27/2023
                      Sedation Administration and Patient Monitoring Pharm648 06/2022 6/2022
                      Cubex Competencies for Controlled Substance Access Pharm649 06/2022 3/27/2023
                      Obtaining and Using a University DEA Number Pharm665 9/14/2022 9/14/2022
                      Prescribing Controlled Substances to be Filled Outside of the VTH Pharm666 9/14/2022 9/14/2022
                      Cubex Access Pharm667 12/20/2022 12/20/2022
                      Medication Dispensary Support for Clinical Trials Pharm668 4/21/2023 4/21/2023
                      Hazardous Drugs:
                      Administration of Hazardous Drugs PharmH650 11/2021 6/24/2023
                      Compounding of Hazardous Drugs PharmH651 11/2021 6/24/2023
                      Deactivation, Decontamination, Cleaning, and Disinfection PharmH652 11/2021 6/24/2023
                      Designation of Hazardous Areas PharmH653 11/2021 6/24/2023
                      Dispensing Hazardous Drugs PharmH654 11/2021 6/24/2023
                      Disposal of Hazardous Drugs PharmH655 11/2021 6/24/2023
                      Hazardous Communication Program PharmH656 11/2021 6/24/2023
                      PPE and Hand Hygiene PharmH658 11/2021 6/24/2023
                      Receiving and Unpacking of Hazardous Drugs PharmH659 11/2021 6/24/2023
                      Spill Control of Hazardous Drugs PharmH660 11/2021 6/24/2023
                      Storage of Hazardous Drugs PharmH661 11/2021 6/24/2023
                      Transport of Hazardous Drugs PharmH662 11/2021 6/24/2023
                      Use & Maintenance of Engineering Controls PharmH663 11/2021 7/9/2023
                      Medical Surveillance Program PharmH664 3/2022 7/17/2023

                      Professional Development

                        Policy Name Policy Number Implementation Date Updated/Reviewed On
                        Technician Professional Development ProDev701 6/10/2009 4/17/2024
                        Resident Professional Development Funds ProDev702 7/1/2021 2/24/2021
                        Faculty Professional Development Funds ProDev703 9/24/2021 9/24/2021
                        Pharmacist Professional Development ProDev704 3/5/2024 3/5/2024

                        Rabies

                          Policy Name Policy Number Implementation Date Updated/Reviewed On
                          Animal Bite Reporting Requirements Rabies10101 11/13/2014 11/01/2022
                          Determination of Rabies Vaccination Status of Animals Rabies10102 11/01/2022 11/29/2022
                          Management of Animals After Animal-Animal Bite Incident Rabies10103 11/01/2022 11/29/2022
                          Management of Animals After Animal-Human Bite Incident Rabies10104 11/01/2022 11/29/2022
                          Management of Animals with Rabies as Differential Diagnosis (Rabies Suspects) Rabies10105 11/01/2022 11/29/2022
                          Rabies Vaccination of At-Risk VTH Personnel Rabies10106 11/01/2022 11/29/2022

                          Regulatory

                            Policy Name Policy Number Implementation Date Updated/Reviewed On
                            Practicing Veterinary Medicine Across State Lines Regulatory01 12/02/2022 12/02/2022
                            Controlled Drug Stock Maintained at Off-Site Contracted Zoo Facilities Regulatory02 12/21/2022 12/21/2022

                            Vet Med South Clinic (VMSC)

                              Policy Name Policy Number Implementation Date Updated/Reviewed On
                              Pharmacy Training for VMSC VMSC002 10/2021 10/2021
                              Prescriptions outside the VMSC VMSC003 10/2021 10/2021
                              Transferring C2s to VMSC VMSC004 10/2021 10/2021
                              VMSC Compounded Medications VMSC005 10/2021 10/2021
                              VMSC Controlled Substances Use & Management (with Cubex) VMSC006 10/2021 10/2021
                              VMSC Drug Inventory VMSC007 10/2021 10/2021
                              VMSC Drug Returns VMSC008 10/2021 10/2021
                              Entering Prescriptions in HIS (Health Information System) VMSC009 10/2021 10/2021
                              VMSC Prescription Dispensing VMSC010 10/2021 10/2021
                              VMSC Patient Refills VMSC011 10/2021 10/2021
                              Zoo Med Bag VMSC012 10/2021 01/2023
                              VMSC Hydromorphone SDV Usage VMSC013 12/2021 12/2021
                              VMSC New Appointment Deposit (Missed Appointment) VMSC014 03/2022 3/22/2023

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                              2Set Pricing for Professional Services, Drugs and Medical Supplies [Campus login required]1236852024-01-26641

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