Controlled Substance Training

VTH Policy # Pharm608

Implementation Date: 10/2021

Date of Last Revision: 3/6/2023

Next Review Due: 5/2023


Reviewed by VTH Administrative Team: 10/2021

Reviewed by VTH Board: N/A


Reviewed by Legal Counsel: N/A

Reviewed by Biosecurity Subcommittee: N/A

Subject to modification by the VTH Director without approval.


To describe the process by which all VTH faculty, staff and students are trained on controlled substance policies and procedures. This applies to all faculty, staff and students within the VTH that may be asked to handle controlled substances.

Each year, a document describing all VTH controlled substance policies and procedures will be created and uploaded to a course in the learning management system software. All faculty with a VTH clinical appointment, VTH staff, and 4th year vet students will be enrolled in the course. Each person will need to review the document and“sign” that they have read and understood the requirements by checking a box to indicate that. Additionally, each new hire that receives Cubex and/or Medication Dispensary door access will go through a brief training with Dispensary staff covering policies with controlled substance handling.


  • All VTH faculty, staff and students review the policy and procedure overview document yearly and indicate their review in the learning management software.
  • All new hires that are given access to Cubex and/or the Medication Dispensary receive training from Dispensary staff.

Procedure (if applicable)

  1. The Medication Dispensary Service Head will ensure the Controlled Substances Policies and Procedures document is up to date and all faculty, staff and 4th year students are added to the learning management system course for controlled substances.

  2. The Medication Dispensary Service Head in conjunction with the Hospital Director will communicate to the hospital that the training is available and required to be completed and monitor for completion by the stated date

Definitions (if applicable)

Veterinary Teaching Hospital (VTH): The collective clinical services of the Large Animal Clinic, Midwest Equine, the Small Animal Clinic, and the Veterinary Medicine South Clinic.



Keywords:Pharmacy, dispensary, drugs, controlled substance, train, Cubex, authorize, permission, handle, review, policies, procedure, learning, canvas, course   Doc ID:124596
Owner:Jenny C.Group:University of Illinois College of Veterinary Medicine Teaching Hospital
Created:2023-03-06 16:52 CDTUpdated:2023-03-06 17:00 CDT
Sites:University of Illinois College of Veterinary Medicine Teaching Hospital
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