Process of Asset Disposal

Last Updated: 6/10/2021

Purpose/ Applicability: The purpose of this SOP is to outline the procedure to dispose of equipment/assets. University-owned assets should not be disposed of in the trash and should always go through the surplus channel for disposal.

Scope: Applies to all non-consumable, University owed equipment/assets. Equipment should not be considered expendable based solely on the recorded value.


  • P-tag – Permanent tag placed on assets indicating its identification number used for inventory purposes.
  • Asset – University/State purchased equipment
  • Equipment – meets the following criteria
    1. It is a tangible property that lasts more than one year.
    2. It costs more than $100.
    3. It keeps it own identity, it is not absorbed into another piece of equipment.
    4. It is movable; it cannot be permanently fixed or attached to a building


  • Computer


  • Go to the College’s intranet page -
  • Log in
  • Under “frequently used links” click on Facilities 
  • Under the Property Control tab, click Asset Disposal Request
  • Enter the information required for the asset to be removed from inventory
    o P-tag
    o Serial Number
    o Asset Description
  • Enter the location of the asset
    o Building
    o Room Number
  • Contact information for person requesting asset removal
    o Name
    o Department
    o Telephone
    o Email
  • Send the request
  • Once the request is received, it will be reviewed, and a member of facilities will retrieve it along with logging its removal within the inventory.

Last Updated: 6/10/2021

KeywordsEquipment, university owned, asset, dispose, surplus, expendable, value, p-tag, tangible, property, permanent tag, identification, facilities, ticket   Doc ID126669
OwnerJenny C.GroupUofI College of Veterinary Medicine Teaching Hospital
Created2023-03-17 09:12 CDTUpdated2023-03-17 11:50 CDT
SitesUniversity of Illinois College of Veterinary Medicine Teaching Hospital
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